Student Groups Coordinator

Capilano Students' Union; North Vancouver; On-site; CAD 65,000 - 75,000; Full time

Benefits offered by this job

Flexible schedules

Paid sick leave

Flexible benefit fund ($1,500/year)

Childcare reimbursement

RRSP employer match (up to 7.5%)

Job summary

Capilano Students' Union is seeking a Student Groups Coordinator in North Vancouver, reporting to the Associate Executive Director. The role coordinates resources and support for student clubs, associations, and collectives, while working closely with group leaders to ensure smooth day-to-day operations.

The successful candidate will manage funding processes, budget development support, and training for student executives, with a focus on effective communication and collaboration across teams.

Qualifications

• Bachelor's degree or equivalent educational background.
• At least two years of experience providing administrative support and organizing resources for multiple teams, groups, or constituencies in a non-profit, post-secondary, or youth-focused setting.
• Ability to handle high volume of queries and stay organized while coordinating requests from multiple sources.

Responsibilities

• Acts as primary contact, resource, and support for most student groups including clubs, associations, and collectives.
• Provides operational and logistical support: funding requests, space/equipment bookings, purchasing, catering, travel, and other operations.
• Advises student groups in accessing resources, funds, and proposal preparation; helps develop annual budgets and approvals.

Skills

Administrative support

Resource planning

Communication

Team collaboration

Education

Bachelor's degree or equivalent

Job description

Title: Student Groups Coordinator

Classification: Permanent Employee

Rate of pay: Starts at $36.14 per hour

Hours of work: 35 hours per week

Reports to: Associate Executive Director

Under the direction and supervision of the associate executive director, the student groups coordinator organizes resources and support for student clubs, academic student associations, and collectives. While the student groups coordinator will work closely with student groups’ leaders on a day-to-day basis, they ultimately share a reporting relationship with the executive director.

Duties

In particular, the student groups coordinator performs the following duties:

Student Group Operations

• Acts as the primary contact, resource, and support person for most student groups including student clubs (except for athletic, outdoor, and active clubs), associations, and collectives (except the Indigenous Students’ Union).
• Provides operational and logistical support to student clubs, collectives, and associations, including processing funding requests, space and equipment bookings, purchasing, contract approvals, catering orders, conference travel and accommodation bookings, and other student group operations.
• Advises and assists student groups in accessing resources, supports, and funds, including by assisting student leaders in developing annual activity budgets, preparing funding proposals, and navigating applicable approval processes.
• Organizes orientation and training sessions for executives of student clubs, collectives, and associations throughout the year to ensure that they have the information and skills needed to provide leadership and access resources.
• Working closely with the communications team, supports the development and execution of communications and outreach activities to promote student associations’ activities and the resources that we provide for student groups.
• Supports the planning and execution of student associations’ events, campaigns, and activities with resources, logistical assistance, navigating approvals, and ensuring adequate people support on the day of the event.
• Attends and resources student associations’ council and other student leadership meetings as assigned, and provides administrative support (such as preparing agendas, taking minutes, and taking care of meeting logistics).

Other Duties (10%)

• Acts as a resource and support person for assigned board, executive, and committee meetings, and acts as administrative lead and principal resource-person for assigned board committees.
• Participates in the training and development of student leaders and staff.
• Supervises support staff when working within their areas of responsibility.
• Works safely, in accordance with the CSU’s health and safety policy.
• Protects the personal information of coworkers, students, and the public.
• Performs other duties as assigned by the associate executive director.

Here’s what it takes to be successful in this role

• In order to make sure that you have the knowledge base required to hit the ground running in this role, you would benefit from having a bachelor's degree or an equivalent educational background.
• You should bring at least two years of experience providing administrative support and organizing resources for multiple teams, groups, or constituencies in a non-profit, post-secondary, or youth-focused setting.
• There are a lot of moving pieces working in our office, and you can expect to deal with a high volume of queries to support students, staff, and visitors. This means our successful candidate must be well-organized, and be able to stay on top of a workflow that includes requests coming from a few different places.
• Depending on daily schedules, you might be working alone with minimal in-person supervision for several hours at a time, or you might be working in pairs or in groups on busier days or for specific projects or assignments. This means that our successful candidate must work effectively independently and in teams.
• You’ll be corresponding verbally and in writing with students, staff, service providers, and community members all the time to share accurate information about the resources and services available through the Capilano Students' Union, and so our successful candidate must have excellent verbal and written communication skills.
• In a role like this, you will need to be comfortable relating to and coaching post-secondary students to learn and grow while fostering a culture that empowers student leaders to truly lead clubs, associations, and collectives.
• We understand that everyone's academic and career journey is different—the above qualifications may be supported by an appropriate combination of post-secondary education and professional experience.

Why work at the Capilano Students' Union?

We strive to be a diverse workplace. We’re working hard to make sure that our staff team reflects the diversity of our membership, guided by the CSU’s equity strategy. Over half of our team members self-identify as women, and people from visible minorities comprise half of our unionized workforce.

We are a certified Living Wage employer.We provide fair (and competitive) compensation packages for all members of our team, including employees who are students, because we believe that everyone who works deserves to make ends meet. As a part of our compensation and benefits package, you can expect:

• Flexible weekly and daily work schedules
• Paid sick, bereavement, and compassionate care leave
• A $1,500 per calendar year flexible benefit fund
• Partial reimbursement of child care expenses
• RRSP employer-matching contributions of up to 7.5%

We take our guiding principles really seriously.We think that our values create a fun, dynamic, and challenging work environment – one where no two days are the same, and where our team members look forward to coming to work. If these principles resonate with you, you should think about joining the team:

• We are results-driven
• We are accountable
• We are open, supportive, and collaborative
• We are professional and inclusive
• We are honest and transparent

This position is open until 4pm on Monday, October 26, and we expect to start conducting interviews during the week of November 2–6, 2026. Interviews will be scheduled during business hours.

The CSU hires on the basis of merit, and is committed to employment equity and achieving team diversity that mirrors our student population. Folks with disabilities; Indigenous folks; self-identified women; folks from visible minorities; queer folks; and trans, two-spirit, and gender non-binary candidates are encouraged to self-identify during the application process. We are committed to removing barriers in our selection process for people with visible and invisible disabilities — please do not hesitate to reach out to us at [e-mail] if you need accommodation to participate fully in our application and selection process. Our employees are represented by CUPE 1004 in a unionized work environment.