Administrative Coordinator

SFU group; Burnaby; Hybrid; CAD 69,000 - 82,000; Full time

Benefits offered by this job

Hybrid-work program

4 weeks vacation (prorated)

On-campus tuition waiver for employees

Off-campus tuition reimbursements and

Professional development funds

Job summary

Simon Fraser University in Burnaby seeks an Administrative Coordinator to support the Office of the Provost and Vice-President Academic. You will provide committee support, coordinate meeting schedules, materials and follow-up actions to enable effective planning and decision-making.

The role emphasizes analytical thinking, proactive problem solving, and strong communication. The position offers a hybrid-work arrangement, competitive pay, and benefits including vacation and tuition programs.

Qualifications

• Bachelor's degree in Business Administration, Arts, Education or a related discipline and two years of related experience, including project management, finance and administration, office operations, or an equivalent combination of education, training and experience.
• Ability to work in a highly demanding environment with multiple priorities.
• Excellent organizational, time-management and problem-solving skills.

Responsibilities

• Provide committee support and coordinate meeting schedules, materials and follow-up actions.
• Analyze administrative and operational needs and prepare research-based summary reports.
• Coordinate logistics to enable effective planning and decision‑making for SFU faculties and service units.
• Support stakeholders across the university with integrated, high-quality administrative services.

Education

Bachelor's degree in Business Administration, Arts, Education or a related discipline

Job description

Union/Affiliation: Administrative and Professional Staff (APSA)

Pay range: $69,102 to $82,420 annually

SFU Department Descr: Office of the Provost and VPA

Position Grade: 7

# of openings: 1

Biweekly Hours: 72

Who We Are

Simon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose – the essence of SFU – is to create and connect knowledge, learning and community for deeper understanding and meaningful impact. We are committed to fostering excellence, innovation, belonging and community in all that we do.

The Office of the Provost and Vice-President Academic works with faculties and service units across the university to provide an outstanding education for SFU students and a productive research environment for faculty, ensuring that operational planning and budgeting is fully integrated across the university and aligns with the university’s academic and strategic mission. The Provost's Office team leads and supports strategic initiatives and drives operational excellence across the Provost portfolio, striving to provide the best support and guidance for our stakeholders inside and outside of the Office of the Provost.

About The Role

The Administrative Coordinator will support the Office of the Provost and Vice-President Academic in advancing SFU’s academic and strategic mission by providing committee support, coordinating meeting schedules, materials, and follow-up actions to enable effective planning and decision-making. The role will also contribute to operational excellence by analyzing administrative and operational needs, recommending solutions, and preparing research-based summary reports. Through efficient coordination and informed analysis, the Administrative Coordinator will help ensure the Office of the Provost delivers integrated, high-quality support to faculties, service units, and stakeholders across the university.

The ideal candidate is highly organized, analytical, and proactive, with the ability to think critically about complex issues and identify connections across diverse data sources anticipating potential challenges and proposing solutions before issues arise. Strong communication skills, sound judgment, and attention to detail are essential, along with the ability to manage multiple priorities and coordinate complex logistics. Thrives in a collaborative, fast-paced academic environment and demonstrates discretion, initiative, and a commitment to operational excellence and service. Proficiency with office productivity tools and data analysis will also be key to success in this role.

Qualifications

Bachelor's degree in Business Administration, Arts, Education or a related discipline and two years of related experience, including project management, finance and administration, office operations, or an equivalent combination of education, training and experience.

• Ability to work in a highly demanding environment where issues are diverse and complex.
• Ability to work independently, establish priorities, meet deadlines and work on a number of different initiatives concurrently.
• Excellent organizational, time-management, and problem-solving skills.
• Demonstrated ability to establish relationships and work cooperatively and effectively with others.
• Excellent research and analytical skills with the ability to summarize complex information into reports.

What We Offer

At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer continuing employees who belong in the Administrative & Professional Staff Association (APSA):

• 4 weeks’ vacation (prorated for the first year)*
• Hybrid-work program for eligible positions
• Employer paid defined benefit pension plan
• On-campus tuition waiver for employees and their immediate family members*
• Off-campus tuition reimbursements and professional development funds*
• And more!
• Prorated for part-time employees

Additional Information

There is an Identified Departmental Candidate.

Please include your cover letter and resume in one attachment.

SFU is an equity employer and strongly encourages applications from all qualified individuals including women, Indigenous Peoples, visible minorities, people of all sexual orientations and gender identities, persons with disabilities, and others who may contribute to the further diversification of the university.

We are committed to facilitating accessibility within our application and interview processes. If you require any assistance or accommodations, please contact [e-mail].