Coordinator, Governance Administration

University of Calgary; Calgary; Hybrid; CAD 45,000 - 50,000; Full time

Benefits offered by this job

Five weeks paid vacation

RRSP matching 6%

Health and dental benefits

Health spending account

Mission-driven culture

Job summary

The University of Calgary Students’ Union is seeking a Coordinator, Governance Administration (CGA) to provide essential administrative support to elected representatives and governance processes. You will manage schedules, coordinate meetings, and maintain records for the governance body.

Reporting to the Manager, Student Services, the CGA will coordinate programs including the Hardship Fund, Partnership Program, Elections, and Quality Money, while ensuring exemplary service to students and the

Qualifications

• University degree or college diploma required, with relevant administrative experience.
• Experience supporting leadership or executives is preferred.
• Post-secondary experience is an asset.

Responsibilities

• Coordinate schedules, meetings, travel, correspondence, and administrative tasks for the President, VPs, and Governance team.
• Coordinate SLC and committee meetings, agendas, materials, minutes, and action items.
• Maintain governance records and documentation.
• Oversee orientation of newly elected student representatives.
• Provide administrative guidance and support to elected officials.
• Assist with Elections administration, budgets, and related activities.
• Administer monthly SLC honoraria and payroll coordination.
• Support Partnership Program and Hardship Fund administration.
• Assist with Quality Money program applications and reporting.
• Provide reception and information support to students and university community.

Skills

Organization

Time management

Public speaking

Interpersonal skills

Communication

Education

University degree or college diploma

Job description

The Students’ Union (SU) is one of the leading undergraduate student associations in Canada. We are a not-for-profit organization that works to ensure that University of Calgary undergraduate students have the best possible university experience through advocacy, representation, and providing valuable on-campus services and programs. We also manage several businesses within the MacEwan Student Centre including a restaurant and bar, two concert venues, a convenience store, a used bookstore and copy centre, and the MacEwan Conference & Event Centre.

We’re in the business of student leadership, and so SU staff are all teachers in some capacity. We coach, mentor, and work alongside the elected members of our student government to help them develop skills and make good decisions for the organization. As such, the SU is a nimble and leading-edge organization that can pivot quickly to address emerging issues and trends.

The SU offers all our employees a competitive, market-determined salary. Our benefits, though, tend to exceed the market. These include:

• Five weeks paid vacation, to start
• A six percent RRSP matching program
• Full health and dental benefits plus a health spending account
• A mission-driven culture that values work-life balance, diverse experiences, and kindness

At the Students’ Union, we prioritize the well-being and professional growth of our employees, fostering a supportive and engaging workplace. Our commitment to a positive work environment has resulted in a dedicated, long-serving team with low turnover. If you are seeking a meaningful career where your contributions are valued without compromising work-life balance, the Students’ Union may be the ideal place for you.

POSITION SUMMARY

The Coordinator, Governance Administration (CGA) provides administrative support to the Students’ Union’s elected representatives and governance processes. Reporting to the Manager, Student Services, the CGA coordinates Executive schedules, SLC and committee meetings, governance records, and the orientation of newly elected officials.

The position also coordinates several SU programs and services, including the Hardship Fund, Partnership Program, SU Elections, and Quality Money Program.

SALARY

The hiring range for this position is $45,000 to $50,000 annually. The offered salary will be negotiated based on a candidate’s relative experience. As a not-for-profit organization, it is extremely unlikely that we will be able to offer a successful candidate a salary outside of this range.

KEY RESPONSIBILITIES

• Coordinate schedules, meetings, travel, correspondence, and other administrative requirements for the President, Vice-Presidents, and Governance team.
• Coordinate SLC and committee meetings, including agendas, meeting materials, minutes, records, and action items.
• Maintain SLC, committee, and other governance records and documentation.
• Coordinate the orientation and transition of newly elected student representatives.
• Provide administrative guidance and ongoing support to elected officials.
• Assist with SU Elections administration, budgets, and related activities.
• Administer the monthly SLC honoraria process, including attendance verification and coordination with Payroll.
• Coordinate the Partnership Program and Hardship Fund, including applications, communications, receipts, and fund disbursement.
• Provide administrative support for the Quality Money program, including applications, reports, and project-holder inquiries.
• Provide reception and information support to students, staff, University community members, and the public.
• Provide administrative support to the Director, Student Services and General Manager, as required.
• Perform other duties as required.

QUALIFICATIONS

• A university degree or college diploma, with a minimum of two years of relevant administrative and/or program management experience, including experience supporting leadership or executives. An equivalent combination of education and experience would be considered.
• Previous experience working within a post-secondary educational environment is preferred.
• A background working with community or non-profit boards and/or student groups would be an asset.
• Strong organizational and time management skills, with the ability to manage schedules, meetings, records, documentation, and competing priorities.
• Strong written and verbal communication skills, including comfort with public speaking.
• Superior interpersonal skills to interact positively and professionally with students, staff, elected officials, and members of the University and external community.
• Strong judgment and discretion when handling sensitive and confidential organizational and student information.

Some additional hours beyond the normal work week may be required during peak periods of organizational activity.

This a fully in-office position at the University of Calgary’s main campus.

STATEMENT ON EMPLOYMENT EQUITY, DIVERSITY, AND INCLUSION

The Students’ Union is committed to ensuring that members of equity-deserving groups, from a broad range of communities, feel empowered to apply for positions within the organization. We strongly encourage qualified candidates from Black, Indigenous, and/or other racialized communities to apply. Qualified candidates who identify as 2Spirit and/or LGBTQIA+ or are otherwise marginalized on the grounds of gender expression, gender identity, and/or sexual orientation are also strongly encouraged to apply.

The Students’ Union welcomes applications from people with disabilities and believes strongly in accessibility in the work we do. Accommodations are available on request for candidates taking part in all aspects of the selection process – please advise us at any point and we will work with you to meet your needs while respecting your privacy as much as possible.

The Students’ Union is grateful to work on the traditional territories of the people of the Treaty 7 region in Southern Alberta, which includes the Blackfoot Confederacy (comprising the Siksika, Piikuni, and Kainai First Nations), the Tsuut’ina First Nation, and the Stoney Nakoda (including the Chiniki, Bearspaw, and Goodstoney First Nations). The City of Calgary is also home to Métis Nation of Alberta, Region III. The University of Calgary is situated on land adjacent to where the Bow River meets the Elbow River, and the traditional Blackfoot name of this place is Moh’kins’tsis, which we now call the City of Calgary. The Students’ Union also recognizes that land acknowledgments are not enough. We need to pursue truth, reconciliation, decolonization, and allyship in an ongoing effort to make right with all our relations.