Strategic Project Coordinator - Order-to-Cash & Billing

PERI Canada; Bolton; On-site; CAD 65,000 - 75,000; Full time

Benefits offered by this job

Health benefits

Vision & Dental

Life Insurance

Short-Term & Long-Term Disability

RRSP matching

Tuition Reimbursement

Company Bonus

Job summary

PERI Formwork Systems, Inc. in Bolton, ON is seeking a Project Coordinator to manage the end-to-end order-to-cash process. You will coordinate with Sales, Engineering, Operations, Finance, and Supply Chain to ensure on-time execution and accurate billing for projects.

The role requires coordination of material availability, order status, and cross-functional collaboration, with responsibilities spanning ERP entry, reporting, and document control. A diploma or PM/Operations degree is preferred.

Qualifications

• Diploma or degree in Business Administration, Project Management, Operations Management, or a related field preferred.
• PMP certification, or progress toward it, is considered an asset.
• Experience in project coordination, order management, customer service, operations, or a similar role.
• Experience managing complex orders, contracts, rentals, or large-scale projects is an asset.
• Strong understanding of order-to-cash processes, inventory management, and billing requirements.
• Proficiency with ERP systems, Microsoft Office Suite, and reporting tools.
• Experience working in a cross-functional environment with multiple stakeholders.

Responsibilities

• Act as a central point of coordination for assigned projects, facilitating project kick-off and regular stakeholder meetings, coordinating activities across relevant departments, and following up on timelines, deliverables, and outstanding actions to ensure alignment and project progress.
• Communicate project updates, challenges, and solutions effectively to maintain strong customer relationships.
• Support issue resolution by coordinating with the appropriate teams and ensuring timely follow-up.
• Process customer orders by entering contract and material lists into the ERP system.
• Generate reports regarding order history, open orders, back orders, etc.
• Generate customer billing by preparing accurate control prints and final invoicing packages that align with contractual requirements and conditions.
• Maintain accurate control and storage of all OTC process documentation, including contracts, invoices, and shipping records.
• Coordinate with relevant departments to resolve back orders, material shortages, and other order fulfillment issues.
• Responsible for maintaining and updating the upcoming project list by gathering project information and sending reminders to Sales Representatives to ensure timely and accurate updates.
• Work closely with the Finance department to monitor invoicing activities and maintain accurate Excel tracking reports for lump-sum and manual billing processes.

Skills

Project coordination

Order management

Customer service

Cross-functional collaboration

ERP systems

MS Office

Reporting

Education

Diploma or degree in Business Administration

PMP certification asset

Tools

ERP systems

Microsoft Office Suite

Job description

PERI Formwork Systems, Inc. in Bolton, ON is seeking a Project Coordinator to manage the end-to-end order-to-cash process. You will coordinate with Sales, Engineering, Operations, Finance, and Supply Chain to ensure on-time execution and accurate billing for projects.

The role requires coordination of material availability, order status, and cross-functional collaboration, with responsibilities spanning ERP entry, reporting, and document control. A diploma or PM/Operations degree is preferred.