Project Coordinator

PERI GmbH Formwork Scaffolding Engineering; Bolton; On-site; CAD 65,000 - 75,000; Full time

Benefits offered by this job

Life Insurance

Short-Term & Long-Term Disability

Company Matching RRSP

Tuition Reimbursement

Company Bonus

Job summary

PERI GmbH Formwork Scaffolding Engineering in Bolton, Ontario, is seeking a Project Coordinator to oversee end-to-end order-to-cash processes, coordinating across Sales, Engineering, Operations, Finance, and Supply Chain to ensure accurate orders and timely billing.

You will enter contracts and materials into the ERP system, generate invoices, track orders, and maintain OTC documentation while collaborating with cross-functional teams to resolve issues and keep projects on track.

Qualifications

• Diploma or degree in Business Administration, Project Management, Operations Management, or a related field preferred.
• Project Management Professional (PMP) certification, or progress toward obtaining the designation, is considered an asset.
• Experience in project coordination, order management, customer service, operations, or a similar role.
• Experience managing complex orders, contracts, rentals, or large-scale projects is an asset.
• Strong understanding of order-to-cash processes, inventory management, and billing requirements.
• Proficiency with ERP systems, Microsoft Office Suite, and reporting tools.
• Experience working in a cross-functional environment with multiple stakeholders.

Responsibilities

• Act as a central point of coordination for assigned projects, facilitating project kick-off and regular stakeholder meetings, coordinating activities across relevant departments, and following up on timelines, deliverables, and outstanding actions to ensure alignment and project progress.
• Communicate project updates, challenges, and solutions effectively to maintain strong customer relationships.
• Support issue resolution by coordinating with the appropriate teams and ensuring timely follow-up.
• Process customer orders by entering contract and material lists into the ERP system.
• Generate customer billing by preparing accurate control prints and final invoicing packages that align with contractual requirements and conditions.
• Maintain accurate control and storage of all OTC process documentation, including contracts, invoices, and shipping records.
• Coordinate with relevant departments to resolve back orders, material shortages, and other order fulfillment issues.
• Responsible for maintaining and updating the upcoming project list by gathering project information and sending reminders to Sales Representatives to ensure timely and accurate updates.
• Work closely with the Finance department to monitor invoicing activities and maintain accurate Excel tracking reports for lump-sum and manual billing processes.

Job description

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The main purpose of PERI’s Project Coordinator position is to coordinate the end-to-end order-to-cash process, ensuring accurate and timely execution from order entry through customer billing and ongoing order management. The Project Coordinator does this by serving as a key link between internal stakeholders, including Sales, Engineering, Operations, Finance, and Supply Chain, while providing effective service and support to external customers. Leveraging PERI’s resources, the Project Coordinator supports projects and customer orders that require a high level of coordination, attention to detail, and cross-functional collaboration. In addition, it is the responsibility of the Project Coordinator position to coordinate material availability and delivery, support project-specific billing requirements, monitor order status, and coordinate changes or issues that may impact project execution.

What you'll do on a typical day:

• Act as a central point of coordination for assigned projects, facilitating project kick-off and regular stakeholder meetings, coordinating activities across relevant departments, and following up on timelines, deliverables, and outstanding actions to ensure alignment and project progress.
• Communicate project updates, challenges, and solutions effectively to maintain strong customer relationships.
• Support issue resolution by coordinating with the appropriate teams and ensuring timely follow-up.
• Process customer orders by entering contract and material lists into the ERP system.
• Generate customer billing by preparing accurate control prints and final invoicing packages that align with contractual requirements and conditions.
• Maintain accurate control and storage of all OTC process documentation, including contracts, invoices, and shipping records.
• Coordinate with relevant departments to resolve back orders, material shortages, and other order fulfillment issues.
• Responsible for maintaining and updating the upcoming project list by gathering project information and sending reminders to Sales Representatives to ensure timely and accurate updates.
• Work closely with the Finance department to monitor invoicing activities and maintain accurate Excel tracking reports for lump-sum and manual billing processes.

What you'll need to be successful:

• Diploma or degree in Business Administration, Project Management, Operations Management, or a related field preferred.
• Project Management Professional (PMP) certification, or progress toward obtaining the designation, is considered an asset.
• Experience in project coordination, order management, customer service, operations, or a similar role.
• Experience managing complex orders, contracts, rentals, or large-scale projects is an asset.
• Strong understanding of order-to-cash processes, inventory management, and billing requirements.
• Proficiency with ERP systems, Microsoft Office Suite, and reporting tools.
• Experience working in a cross-functional environment with multiple stakeholders.

What your benefits will be:

• $65,000 - $75,000 per year
• Life Insurance
• Short-Term & Long-Term Disability
• Company Matching RRSP
• Tuition Reimbursement
• Company Bonus

We thank all applicants for their interest in the position; however, only those selected for an interview will be contacted.Accommodation for candidates with disabilities is available throughout the recruitment process upon request.