Project Coordinator

PERI; Bolton; On-site; CAD 65,000 - 75,000; Full time

Benefits offered by this job

Health, Vision & Dental

Life Insurance

Short-Term & Long-Term Disability

RRSP

Tuition Reimbursement

Company Bonus

Job summary

PERI in Bolton, Ontario seeks a Project Coordinator to oversee end-to-end order-to-cash processes, coordinating with Sales, Engineering, Operations, Finance, and Supply Chain. The role requires precise execution of orders, billing, and ongoing order management for projects and customer orders.

The successful candidate will work in a cross-functional environment, manage complex orders, and ensure timely information flow across departments to support project delivery and customer satisfaction.

Qualifications

• Experience in project coordination, order management, or customer service.
• Knowledge of order-to-cash processes, inventory management, and billing requirements.
• Proficiency with ERP systems and Microsoft Office Suite.
• Experience working cross-functionally with multiple stakeholders.

Responsibilities

• Act as a central point of coordination for assigned projects, coordinating across departments and tracking timelines and actions.
• Communicate project updates and solutions to maintain strong customer relationships.
• Support issue resolution by coordinating with relevant teams and following up.
• Process customer orders by entering contracts and material lists into the ERP system.
• Generate reports on order history, open orders, and back orders.
• Prepare accurate control prints and invoicing packages to align with contracts.
• Maintain and organize OTC process documentation (contracts, invoices, shipping records).
• Coordinate with departments to resolve back orders and material shortages.
• Keep the upcoming project list updated by gathering information and reminders to Sales Representatives.
• Monitor invoicing activities with Finance and maintain Excel tracking reports.

Skills

ERP systems

Microsoft Office

Cross-functional collaboration

Order management

Customer service

Project coordination

Stakeholder management

Education

Diploma/Degree in Business Admin/PM/Operations

Tools

Reporting tools

Job description

Scope Of Position

The main purpose of PERI’s Project Coordinator position is to coordinate the end-to-end order-to-cash process, ensuring accurate and timely execution from order entry through customer billing and ongoing order management. The Project Coordinator does this by serving as a key link between internal stakeholders, including Sales, Engineering, Operations, Finance, and Supply Chain, while providing effective service and support to external customers. Leveraging PERI’s resources, the Project Coordinator supports projects and customer orders that require a high level of coordination, attention to detail, and cross-functional collaboration. In addition, it is the responsibility of the Project Coordinator position to coordinate material availability and delivery, support project-specific billing requirements, monitor order status, and coordinate changes or issues that may impact project execution.

Scope Of Position

The main purpose of PERI’s Project Coordinator position is to coordinate the end-to-end order-to-cash process, ensuring accurate and timely execution from order entry through customer billing and ongoing order management. The Project Coordinator does this by serving as a key link between internal stakeholders, including Sales, Engineering, Operations, Finance, and Supply Chain, while providing effective service and support to external customers. Leveraging PERI’s resources, the Project Coordinator supports projects and customer orders that require a high level of coordination, attention to detail, and cross-functional collaboration. In addition, it is the responsibility of the Project Coordinator position to coordinate material availability and delivery, support project-specific billing requirements, monitor order status, and coordinate changes or issues that may impact project execution.

What You'll Do On a Typical Day

• Act as a central point of coordination for assigned projects, facilitating project kick-off and regular stakeholder meetings, coordinating activities across relevant departments, and following up on timelines, deliverables, and outstanding actions to ensure alignment and project progress.
• Communicate project updates, challenges, and solutions effectively to maintain strong customer relationships.
• Support issue resolution by coordinating with the appropriate teams and ensuring timely follow-up.
• Process customer orders by entering contract and material lists into the ERP system.
• Generate reports regarding order history, open orders, back orders, etc.
• Generate customer billing by preparing accurate control prints and final invoicing packages that align with contractual requirements and conditions.
• Maintain accurate control and storage of all OTC process documentation, including contracts, invoices, and shipping records.
• Coordinate with relevant departments to resolve back orders, material shortages, and other order fulfillment issues.
• Responsible for maintaining and updating the upcoming project list by gathering project information and sending reminders to Sales Representatives to ensure timely and accurate updates.
• Work closely with the Finance department to monitor invoicing activities and maintain accurate Excel tracking reports for lump-sum and manual billing processes.

What You'll Need To Be Successful

• Diploma or degree in Business Administration, Project Management, Operations Management, or a related field preferred.
• Project Management Professional (PMP) certification, or progress toward obtaining the designation, is considered an asset.
• Experience in project coordination, order management, customer service, operations, or a similar role.
• Experience managing complex orders, contracts, rentals, or large-scale projects is an asset.
• Strong understanding of order-to-cash processes, inventory management, and billing requirements.
• Proficiency with ERP systems, Microsoft Office Suite, and reporting tools.
• Experience working in a cross-functional environment with multiple stakeholders.

What Your Benefits Will Be

• $65,000 - $75,000 per year
• Health (including paramedical), Vision & Dental
• Life Insurance
• Short-Term & Long-Term Disability
• Company Matching RRSP
• Tuition Reimbursement
• Company Bonus

We thank all applicants for their interest in the position; however, only those selected for an interview will be contacted. Accommodation for candidates with disabilities is available throughout the recruitment process upon request.

PERI is an Equal Opportunity Employer.

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