Strategic Leadership Operations Coordinator

Environment Funders; Vancouver; Hybrid; CAD 60,000 - 74,000; Full time

Benefits offered by this job

Professional development funds

Competitive benefits package

Job summary

Vancouver Foundation is seeking a Coordinator, Leadership Operations to provide administrative and operational support to the Office of the President, helping ensure governance activities are organized and well-supported. You will coordinate meetings, schedules, logistics, and communications for the CEO, Executive Team, and Board processes.

You will work closely with leaders across the organization to ensure information is accurate, timelines are met, and stakeholders are supported in a

Qualifications

• Minimum of three years of administrative experience, including at least one year supporting senior leadership.
• Experience working with Boards of Directors or within governance frameworks.
• Familiarity with budgeting and expense management systems.

Responsibilities

• Schedule and coordinate meetings and events involving the CEO, Executive Team, and Senior Leadership Team; prepare agendas and distribute meeting materials in advance.
• Attend Executive Team and Senior Leadership Team meetings, as required, to record discussion outcomes, document decisions, track action items, and support follow-up activities.
• Coordinate annual and ad hoc leadership calendars, including meeting logistics, catering, venue arrangements, and audiovisual requirements.
• Coordinate the CEO's travel arrangements, including itineraries, accommodations, transportation, and supporting documentation.
• Serve as a point of contact for inquiries directed to the CEO, responding to requests in a professional and timely manner and routing matters to the appropriate individuals as needed.
• Assist with preparing, formatting, proofreading, and distributing meeting materials, presentations, reports, and correspondence.
• Support leadership follow-up by tracking action items, deadlines, and commitments arising from meetings and planning activities.

Skills

Discretion & professionalism

Minute-taking

Communication skills

Project management tools

Budgeting/expense management

Tools

Microsoft Office

Zoom

Project management tools

Job description

Vancouver Foundation is seeking a Coordinator, Leadership Operations to provide administrative and operational support to the Office of the President, helping ensure governance activities are organized and well-supported. You will coordinate meetings, schedules, logistics, and communications for the CEO, Executive Team, and Board processes.

You will work closely with leaders across the organization to ensure information is accurate, timelines are met, and stakeholders are supported in a