Strategic Executive Assistant to VP — Hybrid, Impact

Legal Aid Alberta; Edmonton; Hybrid; CAD 60,000 - 77,000; Full time

Benefits offered by this job

RRSP employer contribution

Health and dental benefits

Health and wellness accounts

Employee assistance program

Hybrid work opportunities

Team environment

Job summary

Legal Aid Alberta is seeking a full-time, permanent Executive Assistant reporting to the VP, Justice Services and VP, People, Corporate Strategy & Engagement in our downtown Edmonton office. The role requires initiative, client-focused service and delivering high-quality results.

The successful candidate will provide comprehensive administrative support to senior leaders, manage complex calendars, coordinate meetings, and ensure confidential handling of information in a fast-paced, public-sector

Qualifications

• Diploma in Business Administration or related field.
• Specialized administrative training and/or course work, supported by a minimum 5 years related, progressive office/administrative experience.

Responsibilities

• Provide comprehensive administrative support to executive team members and manage office priorities.
• Identify, organize, and manage deliverables and timelines for reporting teams.
• Respond to requests via calls, video meetings, mail, emails with confidentiality to reduce enterprise risk.
• Plan, schedule, and attend meetings; prepare agendas and minutes with confidentiality.
• Research, prepare, and circulate correspondence; maintain filing and retrieval systems.
• Interpret and implement policies and procedures related to the VP office.
• Analyze and resolve office administrative problems.
• Produce information by text, data, and graphics using various applications.
• Make purchases using corporate card and perform monthly reconciliations.

Skills

Communication skills

Attention to detail

Time management

Independent judgment

Record keeping

Education

Diploma in Business Administration

Specialized administrative training

Tools

MS Office (Word, Excel, PowerPoint, Teams)

SharePoint

Visio

Adobe

Job description

Legal Aid Alberta is seeking a full-time, permanent Executive Assistant reporting to the VP, Justice Services and VP, People, Corporate Strategy & Engagement in our downtown Edmonton office. The role requires initiative, client-focused service and delivering high-quality results.

The successful candidate will provide comprehensive administrative support to senior leaders, manage complex calendars, coordinate meetings, and ensure confidential handling of information in a fast-paced, public-sector