Strategic Executive Assistant to VP of Service Operations

finning; Edmonton; On-site; CAD 80,000 - 110,000; Full time

Job summary

Finning Canada seeks an Executive Assistant to support the Vice President, Service Operations, and provide administrative support to senior leaders across the organization. The role demands high discretion, strong organization, and the ability to manage complex schedules and communications.

You will coordinate domestic and international travel, prepare reports and presentations, and help drive cross‑functional initiatives.

Qualifications

• 5+ years of experience supporting senior leaders, executives, or C-suite stakeholders in a complex business environment.
• Experience providing executive-level administrative and operational support.
• Exceptional organizational, planning, and time management skills.
• Strong verbal and written communication skills with the ability to interact professionally at all levels.

Responsibilities

• Executive Support & Calendar Management: Manage complex and dynamic executive calendars, prioritizing meetings and scheduling requests.
• Meeting & Event Coordination: Organize leadership meetings, offsites, and executive events.
• Communication & Correspondence: Draft, edit, and manage executive-level correspondence and materials.
• Operational & Business Support: Distribute statements, reports, and coordinate cross‑functional deliverables.
• Information & Workflow Management: Maintain confidential records and streamline administrative processes.
• Relationship Management: Build strong relationships with leaders, employees, and external partners.
• Project & Strategic Support: Conduct research, prepare reports, and assist with strategic initiatives.

Skills

Executive support

Calendar management

Travel coordination

Microsoft 365

Communication

Stakeholder management

Problem solving

Education

Post-secondary education in Business Administration

Tools

Microsoft 365

Outlook

Excel

Job description

Finning Canada seeks an Executive Assistant to support the Vice President, Service Operations, and provide administrative support to senior leaders across the organization. The role demands high discretion, strong organization, and the ability to manage complex schedules and communications.

You will coordinate domestic and international travel, prepare reports and presentations, and help drive cross‑functional initiatives.