Senior Administrative Assistant

Richardson Wealth; Toronto; On-site; CAD 75,000 - 85,000; Full time

Benefits offered by this job

Health & dental benefits

RRSP matching

Paid time off

Job summary

Richardson Wealth is seeking a highly organized Senior Administrative Assistant to provide executive-level support to two senior leaders. The role requires coordinating complex calendars, travel, and communications in a fast-paced environment.

Ideal candidates will have 3+ years of experience with senior leaders, strong communication, and advanced Microsoft Office skills. The position includes a competitive rewards package and on-site Toronto work with a focus on efficiency and strategic

Qualifications

• 3+ years of administrative support experience with senior leaders/executives.
• Exceptional verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to adapt quickly in a dynamic environment.
• Demonstrated initiative and ability to work independently.
• Strong relationship-building and stakeholder management skills.
• Proven ability to prioritize competing demands and multitask.
• Advanced proficiency with Microsoft Office Suite.
• Strong PowerPoint and Excel skills.
• Experience using Microsoft Teams and SharePoint.
• Familiarity with AI tools such as Microsoft Copilot.
• Comfort learning new technologies and systems quickly.

Responsibilities

• Manage complex calendars and scheduling across multiple stakeholders.
• Coordinate travel arrangements (flights, accommodations, itineraries).
• Prepare and submit expense reports.
• Book meeting rooms and coordinate logistics for leadership meetings.
• Assist with presentation development and follow-up materials.
• Coordinate roadshows and leadership initiatives.
• Support social media activities with Marketing (LinkedIn).
• Create and maintain reminders, schedules, and processes.
• Build relationships with internal and external stakeholders.
• Handle confidential information with professionalism and discretion.
• Identify opportunities to improve efficiency and proactively solve problems.

Skills

Calendar management

Travel coordination

Expense reporting

Executive support

Communication

Stakeholder management

Prioritization

Independent work

Adaptability

Relationship-building

Education

Bachelor’s degree (or equivalent)

Tools

Microsoft Office

PowerPoint

Excel

Microsoft Teams

SharePoint

Microsoft Copilot

Job description

Position Overview

We are seeking a highly organized, proactive, and adaptable Senior Administrative Assistant to provide executive-level support to two senior leaders. This is an exciting opportunity for someone who thrives in a fast-paced environment, enjoys building relationships, and takes pride in anticipating needs before they arise.

If you're a self-starter who enjoys coordinating multiple priorities, managing executive calendars, and supporting strategic initiatives, we'd love to hear from you.

This is an existing vacancy

Duties and Responsibilities

• Managing complex calendars and scheduling meetings across multiple stakeholders
• Coordinating travel arrangements, including flights, accommodations, and itineraries
• Preparing and submitting expense reports
• Booking meeting rooms and coordinating logistics for leadership meetings, branch manager calls, and roundtables
• Assisting with presentation development, follow-up materials, and communications
• Coordinating roadshows, community events, and other leadership initiatives
• Supporting social media activities, including LinkedIn postings, in partnership with Marketing
• Creating and maintaining reminders, schedules, and organizational processes
• Building strong relationships with internal and external stakeholders
• Managing confidential information with professionalism and discretion
• Identifying opportunities to improve efficiency and proactively solving problems before they arise

Qualifications

• 3+ years of administrative support experience working with senior leaders, executives, or department heads
• Exceptional verbal and written communication skills
• Strong organizational skills and attention to detail
• Ability to adapt quickly in a dynamic environment
• Demonstrated initiative and the ability to work independently
• Strong relationship-building and stakeholder management skills
• Proven ability to prioritize competing demands and manage multiple tasks simultaneously
• Advanced proficiency with Microsoft Office Suite
• Strong PowerPoint and Excel skills
• Experience using Microsoft Teams and SharePoint
• Familiarity with AI tools such as Microsoft Copilot
• Comfort learning new technologies and systems quickly

The expected annualized base salary range for this role is $75,000-$85,000. The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual’s skill, experience, education and training, and the consideration of internal equity. Richardson offers a competitive total rewards package in addition to the base pay (where applicable), which includes a performance-based incentive plan, comprehensive health & dental benefits, a group RRSP matching plan and paid time off.