Strategic Executive Assistant to Dean's Office

University of Saskatchewan; Saskatoon; On-site; CAD 55,000 - 96,000; Full time

Job summary

University of Saskatchewan in Saskatoon is seeking an Executive Assistant for the Dean's Office, College of Medicine to provide confidential support to senior leaders. The role coordinates complex calendars, drafts communications, and prepares briefing materials to aid decision-making.

The successful candidate will manage emails, track initiatives, arrange travel and events, and maintain relationships with internal and external stakeholders while upholding professionalism and discretion in a

Qualifications

• Office administration diploma or degree preferred.
• Minimum five years of senior-level administrative experience.
• Ability to manage executive calendars and confidential information.
• Excellent written and verbal communication.
• Strong relationships with diverse stakeholders.
• Discretion and professionalism in sensitive matters.
• Experience with university systems preferred.

Responsibilities

• Manage executive calendars with strategic, conflicting schedules.
• Provide advanced email management and delegate as needed.
• Prepare meetings with briefings, updates, and materials.
• Track initiatives and ensure proper routing to agendas.
• Draft, edit, and file confidential documents.
• Coordinate meeting logistics, minutes, and video setup.
• Oversee travel arrangements and event logistics within budgets.
• Support HR processes such as postings and interviews.
• Provide general administrative support and visitor reception.
• Uphold professional, respectful communication and confidentiality.

Skills

Calendar management

Email management

Meeting preparation

Communication skills

Stakeholder coordination

Travel arrangements

Event logistics

Financial transactions

HR processes

Education

Office administration diploma

Bachelor's degree preferred

Tools

Microsoft Office

University systems

Job description

University of Saskatchewan in Saskatoon is seeking an Executive Assistant for the Dean's Office, College of Medicine to provide confidential support to senior leaders. The role coordinates complex calendars, drafts communications, and prepares briefing materials to aid decision-making.

The successful candidate will manage emails, track initiatives, arrange travel and events, and maintain relationships with internal and external stakeholders while upholding professionalism and discretion in a