Dean’s Office Administrative Assistant

University of Saskatchewan; Saskatoon; Hybrid; CAD 31,000 - 38,000; Full time

Job summary

The University of Saskatchewan is seeking a Clerical Assistant in the Dean's Office, College of Arts & Science, on campus in Saskatoon. The role provides front-line reception and administrative support to students, staff, faculty, and the public.

You will handle inquiries, coordinate information flow, maintain records, support events, and contribute to an inclusive and respectful work environment. The position is term for 1 year with potential extension, at 1.0 FTE.

Qualifications

• Office administration diploma required.
• Experience in an academic setting or with university systems is an asset.
• Excellent interpersonal and communication skills with customer service orientation.
• Demonstrated ability to handle sensitive information in a professional manner and to maintain confidentiality.
• Ability to work effectively both independently and collaboratively in a team.
• Strong organization and time management skills.
• Effective task prioritization and time management skills, with the ability to meet deadlines in a busy environment.
• High attention to detail and accuracy.
• Ability to quickly learn and adapt to new technologies and systems.
• Proficient computer skills, including Microsoft Office applications.

Responsibilities

• Provides front-line reception services, responds to inquiries, and assists students, staff, faculty, and visitors appropriately.
• Performs administrative and clerical functions, such as scheduling appointments, organizing traffic flow, and supporting College events.
• Monitors shared inboxes and communication tools and updates front-line information resources to reflect current services and procedures.
• Builds positive working relationships with internal and external contacts and collaborates with colleagues to support coordinated service delivery.
• Maintains records and information systems by organizing, digitizing, and purging files in accordance with retention schedules and policies.
• Assists administrative team members during peak periods or absences to maintain continuity of service.
• Processes incoming and outgoing correspondence, such as emails and mail, and distributes information to appropriate recipients.
• Supports office operations by arranging printing and courier services and maintaining inventory of office supplies, including processing vendor payments.
• Communicates and acts in a respectful and professional manner, collaborates effectively, abides by policy, and contributes to a positive and productive work and learning environment.
• Engages in continuous learning by participating in activities, training, and events related to Indigenous engagement, reconciliation, equity, diversity, and inclusion.
• Demonstrates respect and dignity for all members of the community, actively contributes to an environment of acceptance and inclusion of others, and responds to different perspectives from a place of curiosity, respect, and non-judgement.
• Undertakes related duties, as assigned, consistent with the nature of the position.

Skills

Interpersonal skills

Communication skills

Customer service orientation

Confidentiality

Organization

Time management

Teamwork

Adaptability

Education

Office administration diploma

Tools

Microsoft Office

Job description

The University of Saskatchewan is seeking a Clerical Assistant in the Dean's Office, College of Arts & Science, on campus in Saskatoon. The role provides front-line reception and administrative support to students, staff, faculty, and the public.

You will handle inquiries, coordinate information flow, maintain records, support events, and contribute to an inclusive and respectful work environment. The position is term for 1 year with potential extension, at 1.0 FTE.