Executive Coordinator: CEO & Board Liaison

Autism Services; Saskatoon; On-site; CAD 62,000 - 80,000; Full time

Job summary

SASKATCHEWAN HEALTHCARE RECRUITMENT AGENCY is seeking an Executive Coordinator in Saskatoon. This senior role provides governance-focused coordination and executive support to the CEO and Leadership Team, overseeing complex schedules and corporate processes.

You will manage Board activities, liaise with Directors and external stakeholders, and ensure confidential handling of sensitive information while supporting governance priorities and cross-functional operations.

Qualifications

• University diploma required.
• 3-5 years of experience in executive coordination or similar.
• Ability to manage complex calendars and governance processes.

Responsibilities

• Coordinate all Board of Directors activities, including meeting logistics, agenda development, briefing materials, Board reports, minute taking, and follow-up of action items.
• Serve as a primary liaison between the CEO, Board members, Leadership Team, and external stakeholders on administrative and governance matters.
• Anticipate executive and governance requirements and proactively prepare materials and information to support decision-making.
• Manage complex and competing calendars, priorities, and travel arrangements for the CEO and Leadership Team.
• Coordinate executive correspondence, briefing notes, presentations, and reports, ensuring accuracy, consistency, and professional quality.
• Establish, maintain, and continuously improve executive and corporate administrative systems, processes, and filing structures.
• Ensure confidentiality and appropriate handling of sensitive and privileged information.
• Coordinate travel arrangements and prepare expense claims for the CEO and Leadership Team in accordance with applicable policies and procedures.
• Prepare purchase approvals, code invoices, and support financial tracking and reconciliation
• Compile and verify documentation for corporate credit card reconciliations and administrative expenditures

Skills

Calendar management

Board governance support

Stakeholder liaison

Travel coordination

Education

University Diploma

Tools

Microsoft Office

Job description

SASKATCHEWAN HEALTHCARE RECRUITMENT AGENCY is seeking an Executive Coordinator in Saskatoon. This senior role provides governance-focused coordination and executive support to the CEO and Leadership Team, overseeing complex schedules and corporate processes.

You will manage Board activities, liaise with Directors and external stakeholders, and ensure confidential handling of sensitive information while supporting governance priorities and cross-functional operations.