Senior Executive Assistant to the Dean (Governance)

University of Calgary; Calgary; On-site; CAD 70,000 - 100,000; Full time

Job summary

University of Calgary seeks a Full-time Temporary Relief Executive Assistant to the Dean’s Office for approximately 19 months. You will provide senior-level administrative support, manage governance committees, and coordinate communications with internal and external stakeholders.

The role requires discretion, strong organizational skills, and the ability to handle confidential information while balancing high work volume and shifting priorities.

Qualifications

• 8–10 years of progressive administrative support experience or equivalent with post-secondary education.
• In-depth knowledge of university policies, procedures, and core business systems.
• Proven ability to manage confidential information with discretion.
• Experience with domestic and international travel arrangements.
• Strong organizational, analytical, and problem-solving skills.
• Ability to work under pressure with competing priorities and deadlines.
• Excellent communication and teamwork skills.

Responsibilities

• Provide senior-level administrative support to the Dean and the Dean's Office management team.
• Schedule meetings, assemble required documentation, and prioritize incoming correspondence.
• Develop and maintain a detailed filing system and ensure FOIP compliance.
• Coordinate Nursing Council and other committees, manage agendas and follow-up actions.
• Support merit, promotion, and tenure processes and related documentation.
• Maintain currency of Faculty guidelines and governance structures.

Skills

Advanced MS Office skills

Discretion & diplomacy

Strong organizational skills

Decision making under pressure

Independent & team player

Education

Post-secondary education

Tools

PeopleSoft

eProcurement Systems

Microsoft Teams

Microsoft Office Suite

Internet skills

Job description

University of Calgary seeks a Full-time Temporary Relief Executive Assistant to the Dean’s Office for approximately 19 months. You will provide senior-level administrative support, manage governance committees, and coordinate communications with internal and external stakeholders.

The role requires discretion, strong organizational skills, and the ability to handle confidential information while balancing high work volume and shifting priorities.