Executive Assistant

Collage; Vancouver; On-site; CAD 90,000 - 110,000; Full time

Benefits offered by this job

Bonus program

Stock options

Paid time off (4+ weeks)

Extended health benefits

Job summary

Miru is seeking an Executive Assistant in Vancouver, BC to support our CEO and executive team. You will manage the CEO's calendar and travel, coordinate board and shareholder meetings, and maintain confidential materials with discretion.

You will collaborate across departments, plan company-wide meetings and events, and ensure smooth execution of contracts and legal documents. This in-office role requires a proactive, detail-oriented professional with a bachelor’s degree or equivalent experience.

Qualifications

• 5+ years of experience supporting C-suite executives.
• Experience coordinating board and shareholder meetings and handling confidential information.
• Strong document preparation skills and experience coordinating contracts or legal paperwork.
• Experience planning company meetings and events.
• Exceptional attention to detail and high standard for accuracy.

Responsibilities

• Manage the CEO's calendar, correspondence, and travel, anticipating needs and flagging issues.
• Own the logistics of Board of Directors and Shareholder meetings, including scheduling, agendas, and minutes.
• Manage confidential investor and stakeholder materials, including the data room, with the exec team.
• Support members of the executive team with planning, prioritization, and organization of their work.
• Run the logistics of recurring business sync and executive meetings, including scheduling and action tracking.
• Schedule cross-departmental meetings, prepare agendas and pre-reads, track outcomes.
• Plan and deliver company meetings and events, including all-hands and social events.
• Prepare, format, and proofread documents, presentations, and reports for executive, board, and external audiences.
• Coordinate legal and contract processes: routing agreements for review and signature, tracking dates, liaising with counsel.
• Prepare and process standard-form agreements (NDAs, MTAs) against templates.
• Maintain organized, access-controlled records for corporate, board, and contract documents.
• Take on ad hoc projects in support of the executive team.

Skills

Calendar management

Travel coordination

Discretion

Confidentiality

Communication

Attention to detail

Executive support

Google Workspace

Education

Bachelor's degree or equivalent

Tools

Google Workspace

Job description

Corporate Operations Full Time Vancouver, BC $90,000 - $110,000 CAD per year

We're looking for an Executive Assistant to support our CEO and executive team. You'll be the person who keeps our leadership organized and prepared: managing the CEO's time and priorities, running the logistics behind our board and shareholder meetings, and making sure the executive team can plan and work across departments without friction. You'll handle confidential material with discretion and bring order to the documents, contracts, and details that sit behind a growing company.

This role reports to the CEO and works closely with the broader executive team.

What You'll Do

• Manage the CEO's calendar, correspondence, and travel, anticipating needs and flagging issues before they arise
• Own the logistics of Board of Directors and Shareholder meetings, including scheduling, agendas, board packages, minutes, record keeping, and follow-up on action items
• Manage confidential investor and stakeholder materials, including the data room, in partnership with the executive team
• Support members of the executive team with planning, prioritization, and organization of their work
• Run the logistics of recurring business sync and executive meetings, including scheduling, agendas, and action tracking
• Schedule and coordinate cross-departmental meetings, preparing agendas and pre-reads and tracking outcomes
• Plan and deliver company meetings and events, including all-hands meetings and social events
• Prepare, format, and proofread documents, presentations, and reports for executive, board, and external audiences
• Coordinate legal and contract processes: routing agreements for review and signature, tracking status and key dates, and liaising with external counsel as directed
• Prepare and process standard-form agreements (e.g., NDAs, MTAs) against approved templates, escalating non-standard terms
• Maintain organized, access-controlled records for corporate, board, and contract documents
• Take on ad hoc projects in support of the executive team

What You Bring

• 5+ years of experience supporting C-suite executives, including calendar management, correspondence, and travel
• Experience coordinating board and shareholder meetings and handling confidential information
• Strong document preparation skills and experience coordinating contracts or legal paperwork
• Experience planning company meetings and events
• Exceptional attention to detail and a high standard for accuracy
• The ability to juggle competing priorities across multiple executives and adapt quickly when plans change
• Sound judgment and complete discretion with sensitive information
• Clear, professional communication, in writing and in person, with people at every level, from new hires to board members
• A self-directed approach: you take ownership of your work and deliver with little oversight
• Experience in a smaller, growing organization; exposure to a larger corporate environment is an asset
• Advanced proficiency with Google Workspace
• A bachelor's degree or equivalent relevant experience

Please Note:

• This position requires full‑time, in‑office presence at our Olympic Village locations.
• Flexibility to occasionally work early mornings, evenings, or weekends as needed

Why Miru?

• Miru has scaled electrochromic windows faster than ever before and we improve our product and increase our output every day.
• Miru values diverse backgrounds, experience, skill sets, and knowledge. We are an equal opportunity employer that is committed to inclusion and diversity.

Compensation:

The posted range for this position is $90,000 - $110,000 CAD. In addition to base salary, you will be eligible for our bonus program, stock options, 4+ paid weeks off/year and extended health benefits after 3 months of service.