Strategic Executive Assistant to CEO & Board

Women Building Futures Society; Edmonton; On-site; CAD 70,000 - 100,000; Full time

Job summary

Women Building Futures Society is seeking an Executive Assistant to the CEO & Corporate Secretary. The role partners with the CEO and connects the Board with the organization, handling executive support, governance records, and cross-functional coordination.

You will anticipate needs, translate complex information into actionable steps, maintain priorities, and support planning, reporting, and stakeholder communications in a fast-moving not-for-profit environment.

Qualifications

• Bachelor’s or diploma in business or related field.
• 8–10 years supporting senior executives.
• 5+ years in board governance or corporate secretary roles.

Responsibilities

• Manage the CEO’s calendar, correspondence, meetings, and follow-up with professionalism.
• Prepare briefings, presentations, reports and decision-support materials.
• Coordinate strategic initiatives and planning cycles; surface risks and opportunities early.
• Support Board and committee calendars, agendas, minutes, and governance records.
• Foster cross-functional relationships and communicate clearly with internal and external stakeholders.

Skills

Executive support

Calendar management

Board governance

Strategic coordination

Clear communication

Discretion

Microsoft 365 / Teams

Education

Bachelor’s or diploma in Business Administration

Tools

Microsoft 365

Job description

Women Building Futures Society is seeking an Executive Assistant to the CEO & Corporate Secretary. The role partners with the CEO and connects the Board with the organization, handling executive support, governance records, and cross-functional coordination.

You will anticipate needs, translate complex information into actionable steps, maintain priorities, and support planning, reporting, and stakeholder communications in a fast-moving not-for-profit environment.