Strategic Executive Assistant for Global Consultants

Egon Zehnder; Montreal; On-site; CAD 55,000 - 75,000; Full time

Job summary

Egon Zehnder seeks an Executive Assistant to support our North America-based consultants. The role requires flexibility, reliability, and the ability to juggle multiple tasks and changing priorities with precision.

You will manage calendars and arrange complex travel plans, prepare documents, and handle expense reimbursements. This role interfaces with executives and the internal/external teams to ensure deadlines are met and client needs are served.

Qualifications

• Ability to manage complex calendars and travel plans.
• Experience supporting executives and multi-stakeholders.
• Strong organizational and communication skills.

Responsibilities

• Arrange and manage complex scheduling for meetings, interviews, and events.
• Coordinate detailed travel itineraries for consultants and candidates.
• Process expense reimbursements and client invoicing support.
• Maintain high-quality client and candidate deliverables within deadlines.
• Provide confidential correspondence and cross-functional interface between consultants and teams.
• Support fielding calls, visitor reception, events, and ad-hoc projects.

Skills

Calendar management

Travel coordination

Administrative support

Expense reporting

Tools

Global travel tool

Records system

Job description

Egon Zehnder seeks an Executive Assistant to support our North America-based consultants. The role requires flexibility, reliability, and the ability to juggle multiple tasks and changing priorities with precision.

You will manage calendars and arrange complex travel plans, prepare documents, and handle expense reimbursements. This role interfaces with executives and the internal/external teams to ensure deadlines are met and client needs are served.