Strategic Employee Relations & Executive Assistant to AVP

University of British Columbia; Vancouver; On-site; CAD 69,000 - 99,000; Full time

Job summary

University of British Columbia is seeking an Employee Relations Coordinator and Executive Assistant to the AVP. The role balances confidential staff grievance work with executive support across Labour Relations and HR Policy, reporting to the Director of Employee and Labour Relations.

The successful candidate will manage calendars, draft confidential communications, and produce regular reporting for the AVP and Board, while partnering with HR and union contacts to ensure governance and timely

Qualifications

• Undergraduate degree in a relevant discipline.
• Minimum of two years of related experience.
• Commitment to equity, diversity and inclusion.
• Excellent organizational and communication skills.

Responsibilities

• Prepares confidential materials for the administration of collective agreements and employment handbooks.
• Manages administrative functions within Employee Relations, including project planning and stakeholder coordination.
• Creates databases for grievance tracking, termination tracking, union leave tracking, and legal fees tracking.

Skills

Organizational skills

Communication skills

Team collaboration

Discretion and confidentiality

Analytical thinking

Education

Undergraduate degree in a relevant discipline

Tools

MS Word

Excel

Databases

HRMS FMIS

Microsoft Outlook

Email systems

Job description

University of British Columbia is seeking an Employee Relations Coordinator and Executive Assistant to the AVP. The role balances confidential staff grievance work with executive support across Labour Relations and HR Policy, reporting to the Director of Employee and Labour Relations.

The successful candidate will manage calendars, draft confidential communications, and produce regular reporting for the AVP and Board, while partnering with HR and union contacts to ensure governance and timely