Labour Relations Admin & Front Desk Specialist

ViziRecruiter,LLC.; Vancouver; On-site; CAD 40,000 - 52,000; Full time

Job summary

BCMEA seeks a Labour Relations Assistant/Receptionist to support the Labour Relations team and serve as the first point of contact at our main reception desk. This on-site role manages administrative tasks, records, scheduling, and correspondence while greeting visitors and coordinating travel as needed.

Based in Vancouver, you will handle filing, timesheets, wage claims processing, and coordination with union representatives, ensuring discretion with confidential information and professional

Qualifications

• 2+ years of office or administrative experience.
• Experience or education in labour relations, human resources, or a related field is an asset.
• Proficient with Microsoft 365 products, primarily Outlook, Word and Excel; Power BI is an asset.
• Strong organizational and multitasking skills with the ability to prioritize deadlines in a fast-paced environment.
• Effective verbal and written communication skills.
• Superior customer service skills with diplomatic handling of sensitive situations.
• Excellent problem solving and critical thinking abilities.
• Ability to work collaboratively and independently.

Responsibilities

• Provide administrative support to the Labour Relations Team and senior leaders.
• Draft, finalize and distribute discipline letters, grievance responses, and related documents.
• Draft correspondence, schedule meetings, file documents; respond to inquiries.
• Organize and maintain electronic and paper filing systems for arbitrations.
• Assist management with bargaining preparation as needed.
• Coordinate with union representatives to fill weekly workforce requests.
• Receive, track and process timesheets for pay claims.
• Schedule, prepare materials, and organize LR training events.

Skills

Strong organizational skills

Multitasking

Verbal & written communication

Customer service

Team collaboration

Discretion with sensitive information

Independent work

Microsoft Outlook

Microsoft Word

Microsoft Excel

Power BI

Tools

Microsoft 365

Outlook

Word

Excel

Power BI

Job description

BCMEA seeks a Labour Relations Assistant/Receptionist to support the Labour Relations team and serve as the first point of contact at our main reception desk. This on-site role manages administrative tasks, records, scheduling, and correspondence while greeting visitors and coordinating travel as needed.

Based in Vancouver, you will handle filing, timesheets, wage claims processing, and coordination with union representatives, ensuring discretion with confidential information and professional