On-Site Labour Relations & Reception Coordinator

BC Maritime Employers Association; Vancouver; On-site; CAD 42,000 - 58,000; Full time

Job summary

BC Maritime Employers Association is seeking a Labour Relations Assistant/Receptionist to support the Labour Relations team and act as the main on-site receptionist. The role is fully on-site at our main Vancouver reception desk, five days per week, providing a professional first point of contact for employees and external stakeholders.

Responsibilities include drafting discipline letters, filing documents, scheduling, handling inquiries, coordinating travel, managing timesheets, and supporting

Qualifications

• Proficient with Microsoft 365, especially Outlook, Word and Excel.
• Experience or education in office administration, labour relations, human resources, or related field is an asset.
• Strong organizational, multitasking and communication skills are essential.
• Ability to maintain confidentiality and exercise tact with sensitive information.

Responsibilities

• Provide administrative support to the Labour Relations Team and senior leaders.
• Draft, finalize and distribute discipline letters; file documents digitally and physically.
• Greet visitors, answer inquiries, schedule meetings, and manage communications.
• Maintain filing systems and assist bargaining preparation as needed.
• Schedule and coordinate travel, meetings, and LR training logistics.

Skills

MS 365

Organizational

Customer service

Teamwork

Education

Office admin training

Tools

Outlook

Word

Excel

Power BI

Job description

BC Maritime Employers Association is seeking a Labour Relations Assistant/Receptionist to support the Labour Relations team and act as the main on-site receptionist. The role is fully on-site at our main Vancouver reception desk, five days per week, providing a professional first point of contact for employees and external stakeholders.

Responsibilities include drafting discipline letters, filing documents, scheduling, handling inquiries, coordinating travel, managing timesheets, and supporting