Human Resources Coordinator

University of British Columbia; Electoral Area A; On-site; CAD 64,000 - 91,000; Full time

Job summary

The University of British Columbia seeks a Human Resources Coordinator in Development & Alumni Engagement (DAE) to provide advice on employee lifecycle, interpret collective agreements, and support recruitment and onboarding across DAE and External Relations.

This role oversees employee experience programs and organizational development initiatives, and maintains electronic HR systems to enable a high quality staff experience.

Qualifications

Responsibilities

• Provides general HR advice on policies, procedures and collective agreements; refers complex matters to HR Managers.
• Manages full employee lifecycle reporting (end of employment, leaves, promotions) and related communications.
• Guides leave management (vacation, sick, parental, medical, unpaid leaves) and coordinates related meetings as needed.
• Workday HR expert; provides reports and analyses (salary admin, FTE, staffing, HR metrics, dashboards) and benchmarking support.
• Advises recruitment activities: job descriptions, postings, resumes, screening, interview panels, onboarding/offboarding, hiring events.
• Leads orientation and onboarding for DAE/External Relations; creates materials, coordinates training, ensures proper orientation.
• Prepares and approves employment documents (offers, verifications, salary changes, leaves, promotions, separations) per agreements.
• Collaborates with Central HR to troubleshoot and implement efficiency improvements.
• Participates in designing employee experience, recognition, and development/training programs; creates digital content.
• Manages special projects as required, including developing and managing project plans.

Job description

Job Title

Human Resources Coordinator

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Human Resources, Level A

Job Family Group

Staff - Non Union

Department

DAE Talent Management 2

Compensation Range

$5,692.25 - $8,179.50 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Job End Date

Ongoing

Posting End Date

October 30, 2026 Note: Applications will be accepted until 11:59 PM on the Posting End Date.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Human Resources Coordinator role focuses on providing advice and recommendations on all aspects of employee lifecycle activities, interpretation of collective agreements, other agreements and handbooks governing conditions of employment within the Development & Alumni Engagement (DAE) and/or External Relations portfolios. This position may also provide advice regarding recruitment activities and the hiring process.

This position is also responsible for managing the implementation of the employee experience programs and organizational development and learning (ODL) programs. This includes overseeing and maintaining various electronic HR systems to enable an exceptional employee and learning experience for staff in the Development and Alumni Engagement (DAE) portfolio.

Organizational Status

Reports to the Human Resources Manager, DAE, and works collaboratively with the DAE HR team and supportively with DAE, External Relations staff and management. Works with various departments within UBC, including but not limited to: Organizational Development & Learning, Employee Recognition and Experience, Advisory Services, Total Compensation. Additionally may include support in areas such as but not limited to: Equity Diversity & Inclusion, Equity Inclusion Office, Center for Workplace Accessibility, Health & Wellbeing.

Work Performed

• Provides general HR advice with regards to University policies, procedures and practices, and the interpretation of collective agreements, other agreements and handbooks governing conditions of employment. Refers matters which are more complex to HR Managers
• Responsible for the full spectrum of employee life-cycle reporting including; end of employment, work permit expiry, compensation changes, leave of absence, FTE changes, temporary promotions/secondments. Prepares and administers all necessary communications associated with the process
• Provides guidance on leave management activities including vacation, sick, maternity, parental, medical, unpaid leaves, reduced appointment/secondments, and jury duty. May coordinate maternity/parental leave meetings as requested on an ad hoc basis
• Subject matter expert on Workday HR processes, providing reports and conducting analysis to clients and HR team members as required, including salary administration, FTE and staffing reports, quarterly HR metric reports, HR Dashboard, and supporting DAE units with benchmarking initiatives
• Provides advice regarding recruitment activities, including but not limited to the following activities: job descriptions, external postings, reviewing resumes, telephone screening, coordinating interview panels, employment offers, employee onboarding/offboarding, strategic recruitment and initiatives (i.e. hiring fairs)
• Leads and manages all aspects of orientation programs and onboarding processes for DAE and/or External Relations that includes creating and maintaining materials, coordinating training, and working with managers and DAE HR team to ensure proper employee orientation to UBC and the portfolio
• Responsible for the accurate preparation and approvals of all documents (paper or electronic) related to: employment offers, employment verification, salary changes, leaves, promotions, layoffs, resignations, retirement, transfers, promotions etc. and ensure that they adhere to the various employment agreements
• Partners with Central HR team members to troubleshoot, identify, and implement changes to increase efficiencies and effectiveness as required
• Participates in the design and development of the employee experience and recognition, organizational development and training programs including leadership development programs, including creating and maintain digital content for programs
• Manages special projects as required, including developing and mana