Staffing Coordinator (Saint John)

Advantage Personnel; Saint John; On-site; CAD 45,000 - 55,000; Full time

Job summary

Advantage Personnel is seeking a Staffing Coordinator for our Saint John, New Brunswick office. The role focuses on supporting job seekers and clients by managing the recruitment process from initial contact to placement, onboarding, and ongoing engagement. The position emphasizes strong communication, organization, and teamwork.

Local travel and in-office collaboration are expected, with a typical schedule Monday–Friday, 8:00 a.m. to 5:00 p.m.

Qualifications

• Experience in staffing, recruitment, HR coordination, customer service, administration, or a customer-focused office role.
• Clear and professional communication by phone, email, and in person.
• Strong organization, follow-through, and time management skills.
• Ability to work in a fast-moving environment with multiple priorities.
• Attention to detail and accurate record keeping.

Responsibilities

• Source and screen candidates for temporary, contract, and direct hire opportunities.
• Interview and assess applicants to match them with suitable job opportunities.
• Coordinate start details, onboarding requirements, and assignment information for new hires.
• Maintain regular contact with associates to support engagement, attendance, and retention.
• Communicate with clients to understand staffing needs, provide updates, and support placement coordination.
• Build and maintain professional relationships with clients, candidates, and associates.
• Assist with filling urgent job orders and responding to changing client requirements.
• Keep applicant records, assignment details, and internal systems organized and up to date.
• Support follow-up calls, check-ins, availability updates, and other recruitment activity.
• Work with the branch team to support daily recruitment, client service, and operational needs as required

Skills

Staffing & recruitment experience

Customer service

Organization & time management

Communication skills

Multitasking

Tools

Microsoft Office

Job description

Staffing Coordinator

Location: Saint John, New Brunswick

Job Type: Full-time

Schedule: Monday to Friday, 8:00 a.m. to 5:00 p.m.

Salary: $45,000 to $55,000 annually, based on experience

About Us

Advantage Personnel has been providing employment and staffing services across Canada since 1986. We support temporary, contract, and direct hire recruitment across a wide range of industries.

Our focus is on building strong relationships, understanding our clients' needs, and delivering thoughtful service to both our clients and associates.

Position Overview

We are looking for a Staffing Coordinator to join our Saint John team. This role is a great fit for someone who enjoys connecting with people, supporting job seekers, and helping clients find the right talent.

In this role, you will support the recruitment process from start to finish. You will speak with candidates, learn about their skills and goals, and connect them with suitable job opportunities. You will also work closely with clients and the branch team to understand staffing needs, coordinate placements, and support day-to-day service delivery.

Day-to-Day Responsibilities

• Source and screen candidates for temporary, contract, and direct hire opportunities
• Interview and assess applicants to match them with suitable job opportunities
• Coordinate start details, onboarding requirements, and assignment information for new hires
• Maintain regular contact with associates to support engagement, attendance, and retention
• Communicate with clients to understand staffing needs, provide updates, and support placement coordination
• Build and maintain professional relationships with clients, candidates, and associates
• Assist with filling urgent job orders and responding to changing client requirements
• Keep applicant records, assignment details, and internal systems organized and up to date
• Support follow-up calls, check-ins, availability updates, and other recruitment activity
• Work with the branch team to support daily recruitment, client service, and operational needs as required

What We're Looking For

• Experience in staffing, recruitment, HR coordination, customer service, administration, or a customer-focused office role
• Clear and professional communication skills by phone, email, and in person
• Strong organization, follow-through, and time management skills
• Ability to work in a fast-moving environment and manage multiple priorities
• Strong attention to detail and accurate record keeping
• Comfortable using internal systems, Microsoft Office, and general office software
• A genuine interest in working with people and helping them succeed
• Professional, reliable, and able to work well as part of a team
• Access to your own personal vehicle is required for this role

What to Expect

This is a full-time, in-office position based in Saint John, New Brunswick. The regular schedule is Monday to Friday, 8:00 a.m. to 5:00 p.m. The role may occasionally require flexible working hours to meet business needs. Access to your own personal vehicle is required, as the role may involve occasional travel for business needs. The salary range for this position is $45,000 to $55,000 annually, based on experience.