Recruitment Assistant

Integrated Staffing Limited; Charlottetown; On-site; CAD 2,159,000 - 3,075,000; Full time

Job summary

Integrated Staffing Limited in Charlottetown, PEI, seeks a Recruitment Assistant to provide administrative support to the recruitment team and act as a primary contact for employees and clients. The role focuses on smooth day-to-day operations and ensuring a professional office environment.

The ideal candidate has a bachelor’s or college diploma, 2–3 years’ office administration experience, strong client service, organization, and writing skills, and the ability to manage deadlines with urgency.

Qualifications

• Completed bachelor’s degree or college diploma.
• Two to three years’ office administration experience.
• Strong client service orientation and excellent interpersonal skills.
• Exceptional organization skills, attention to detail and ability to meet schedules and deadlines efficiently.
• Flexibility and problem-solving skills.
• Solid writing and typing skills.
• Sense of urgency, particularly as it relates to client service.

Responsibilities

• Ensuring office atmosphere is warm, welcoming and professional for clients, candidates and others visiting office.
• Greet office visitors, answer phones and provide information and/or direct calls to the appropriate person.
• Maintain good relationship with all candidates, employees, and corporate clients.
• Assist the recruitment team in screening eligible candidates and administer computer-based skill testing.
• Call candidates who are scheduled for an interview but have not completed the online application.
• Follow up with candidates who no show to interviews and follow up with candidates until completion of OH&S course, as well as Terms and Conditions.
• Upload completion of OH&S certificates to employee files and change status, to extend employment offer to candidates.
• Audit the system monthly to ensure all active candidates have completed the OH&S and T&C.
• Audit the system weekly to ensure all temporary foreign workers on our payroll have a valid work or study permit.
• Liaise with the property management and cleaning companies to address issues.
• Perform reference and background checks (if required) for potential employees.
• Maintain adequate supply of forms, orientation materials, and office supplies.
• Various administrative and clerical duties including sorting and distributing mail, filing, preparing office correspondence, and maintaining files

Skills

Office administration

Client service

Organization

Attention to detail

Written communication

Typing

Education

Bachelor's degree

College diploma

Job description

Permanent Charlottetown, Prince Edward Island $19.00/hr

We Recruit. It’s that simple. Every day we meet with candidates to find the best local talent in the market. Through an understanding of our client’s business, we turn today’s talent into tomorrow’s success.

Integrated Staffing specializes in light industrial temporary labour and staffing as well as permanent placement solutions. Headquartered in Halifax, with offices in Nova Scotia, New Brunswick, Prince Edward Island and Newfoundland, our mission is to provide reliable workers to our clients allowing them to focus on their core business and stay on target.

We are currently seeking a n experienced Recruitment Assistant to join our internal team based out of Charlottetown, PEI.

THE JOB :

T he Recruitment Assistant is responsible for providing administrative support to the recruitment team , to help ensure the smooth running of our day-to-day operations. The Recruitment Assistant is a key point of contact with our employees and clients, as they call in to the office with various inquiries; it is their responsibility to direct them accordingly and provide assistance where needed.

POSITION RESPONSIBILITIES:

• Ensuring office atmosphere is warm, welcoming and professional for clients, candidates and others visiting office.
• Greet office visitors, answer phones and provide information and/or direct calls to the appropriate person
• Maintain good relationship with all candidates, employees, and corporate clients
• Assist the recruitment team in screening eligible candidates and administer computer-based skill testing
• Call candidates who are scheduled for an interview but have not completed the online application
• Follow up with candidates who no show to interviews and f ollow up with candidates until completion of OH&S course, as well as Terms and Conditions
• Upload completion of OH&S certificates to employee files and change status, to extend employment offer to candidates
• Audit the system monthly to ensure all active candidates have completed the OH&S and T&C
• Audit the system weekly to ensure all temporary foreign workers on our payroll have a valid work or study permit
• Liaise with the property management and cleaning companies to address issues
• Perform reference and background checks (if required) for potential employees
• Maintain adequate supply of forms, orientation materials, and office supplies
• Various administrative and clerical duties including sorting and distributing mail, filing, preparing office correspondence, and maintaining files

THE IDEAL CANDIDATE:

• Completed bachelors’ degree or college diploma
• Two to three years’ office administration experience
• Strong client service orientation and excellent interpersonal skills
• Exceptional organization skills, attention to detail and ability to meet schedules and deadlines efficiently
• Flexibility and problem-solving skills
• Solid writing and typing skill s
• Sense of urgency, particularly as it relates to client service

Address 9 Jordan Cres, Charlottetown, PE C1A 2W2

Address 33 Weldon St, Suite 360-A, Moncton, NB E1C 0N5

Address 400 Main Street, Suite 2004, Saint John, NB E2K 4N5