Staffing Coordinator

Advantage Personnel Ltd.; Saint John; On-site; CAD 47,000 - 55,000; Full time

Benefits offered by this job

Commission bonus

Training program

Career growth

Supportive team

Job summary

Advantage Personnel Ltd. is seeking a Staffing Coordinator in Saint John, NB to manage day-to-day recruitment and staffing activities from our Saint John office. You will support both candidates and clients through the hiring and placement process.

Responsibilities include sourcing and screening candidates, coordinating interviews and onboarding, and maintaining strong relationships with clients and associates. This on-site role offers comprehensive training and growth opportunities.

Qualifications

• Minimum 2 years of staffing or related experience.
• Experience recruiting for industrial, logistics, office roles is a plus.
• Strong communication and relationship-building skills.
• Ability to manage multiple positions and shifting priorities.
• Experience with ATS/CRM and Avionté BOLD is an asset.

Responsibilities

• Manage recruitment and placement for industrial, warehouse, logistics, transportation, administrative, and office roles.
• Source candidates via job boards, internal databases, referrals, social media, networking.
• Coordinate interviews, onboarding, and start details.
• Match qualified candidates to opportunities and manage interview logistics.
• Maintain active candidate pipelines and client check-ins.
• Coordinate onboarding, documentation, and compliance requirements for associates.
• Maintain regular communication with associates regarding availability and assignments.
• Support branch growth through client outreach and lead generation.
• Maintain accurate candidate and client data in the ATS/CRM system.

Skills

Candidate sourcing

Interview coordination

CRM familiarity

Phone & email comms

Multitasking

Tools

Avionté BOLD

ATS/CRM

Job description

Job Title: Staffing Coordinator
Location: Saint John, NB
Shift/Hours: Monday to Friday, 8:00 a.m. to 5:00 p.m.
Salary:$47,000 to $55,000 annually, based on experience

The Staffing Coordinator will manage day-to-day recruitment and staffing activities from our Saint John office, supporting both candidates and clients throughout the hiring and placement process.

This role is focused on sourcing and screening candidates, coordinating interviews and onboarding, managing associate availability and assignments, responding to client staffing needs, and maintaining strong relationships with both candidates and clients.

Business development is also an important part of the position. The Staffing Coordinator will support branch growth through regular client outreach, prospecting, lead generation, and identifying potential new business opportunities.

Responsibilities:

• Manage recruitment and placement for industrial, warehouse, logistics, transportation, administrative, and office positions
• Source candidates using job boards, internal databases, referrals, social media, networking, and other recruitment channels
• Review applications, conduct interviews, and assess candidates based on client requirements
• Match qualified candidates to available opportunities and coordinate interviews, placements, and start details
• Maintain an active candidate pipeline for current and upcoming staffing needs
• Coordinate candidate onboarding, documentation, certifications, and employment requirements
• Maintain regular communication with associates regarding availability, assignments, attendance, and workplace updates
• Respond to urgent and last-minute staffing requirements
• Build and maintain strong relationships with existing clients
• Conduct regular client check-ins to understand current and upcoming staffing needs
• Provide ongoing client service and support throughout assignments
• Support branch growth through prospecting, client outreach, lead generation, and identifying potential new business opportunities
• Follow up with prospective clients and help introduce Advantage Personnel’s staffing services
• Maintain accurate candidate and client information in the ATS/CRM system
• Support timesheet, payroll, compliance, and other staffing-related administrative activities as required
• Work closely with branch leadership and team members to support recruitment and client service priorities

Requirements:

• Minimum 2 years of experience in staffing, recruitment, human resources, customer service, sales, or a related role
• Previous recruitment or staffing experience considered a strong asset
• Experience recruiting for industrial, logistics, transportation, administrative, or office positions considered an asset
• Comfortable speaking with candidates and clients by phone, email, and in person
• Strong communication and relationship-building skills
• Strong organizational skills with the ability to manage multiple open positions and changing priorities
• Strong attention to detail and follow-through
• Comfortable conducting client outreach and prospecting for new business
• Experience using an Applicant Tracking System or CRM considered an asset
• Experience with Avionté BOLD considered an asset
• Valid driver’s licence and reliable transportation considered an asset
• Professional, reliable, and able to work independently and as part of a team

What We Offer:

• Commission and bonus opportunities
• Comprehensive training and ongoing development
• Opportunities for career growth and advancement
• Support from an experienced staffing and operations team

About Advantage Personnel

Advantage Personnel has been connecting employers with qualified talent across Canada for over 40 years. We provide temporary, contract, and permanent staffing solutions across a range of industries and work closely with clients and job seekers to support their hiring and employment needs.