Staffing Coordinator

Avalon Care Centre; Orangeville; On-site; CAD 42,000 - 62,000; Full time

Benefits offered by this job

Health benefits

Pension matching

Referral bonus

Tuition assistance

Career growth

Awards & recognition

Discounts on products

Diversity culture

Job summary

Avalon Care Centre in Orangeville, Ontario is hiring a Staffing Coordinator to manage staff schedules and ensure adequate coverage for resident needs. You will maintain employee records, assist with recruitment, and perform various administrative duties.

Proficiency with scheduling software and HRIS systems is valued. The role requires strong analytical, problem-solving abilities and meticulous attention to detail, with a commitment to teamwork and excellent communication across levels of the

Qualifications

• Post-Secondary diploma in Business Administration, Human Resources or related field, or equivalent work experience.
• Strong computer skills; Word, Excel, Google Apps, time and attendance software/HRIS systems an asset.
• Collaborative and effective communication with all levels of the organization.
• Excellent organizational skills and high attention to detail.
• Strong problem resolution skills and sound decision-making.
• Flexibility to meet workload demands.
• Experience scheduling within a collective agreement an asset.

Responsibilities

• Manage staff schedules to ensure adequate coverage for resident needs.
• Maintain up-to-date employee information.
• Assist with recruitment processes.
• Execute various administrative duties using scheduling software.
• Monitor staff absenteeism and coordinate call-ins.
• Prepare reports and manage employee files.
• Support interview processes.

Skills

Scheduling

HRIS

Time & attendance

Microsoft Excel

Google Apps

Communication

Organizational skills

Problem solving

Flexibility

Team collaboration

Education

Business Admin diploma

HR diploma

Tools

Scheduling software

Time & attendance software

HRIS systems

Job description

Staffing Coordinator

Status: Permanent Full-time

Location: On site at 355 Broadway Front Entrance, Orangeville, ON

Existing Vacancy

Jarlette Health Services is a family-centric organization that has built a tradition of excellence in making an outstanding difference in the lives of the residents, families, employees, and communities it serves. As a proudly Canadian organization, with 14 Long Term Care Homes and 8 Retirement Lodges across Ontario, Jarlette Health Services has established itself as an industry leader with over 55 years of experience in the dynamic senior care sector.

Avalon Care Centre is a fully accredited long term care home in Orangeville, Ontario and serves 137 residents. Orangeville is approximately 60 km north of Mississauga and offers a small-town feel with big-city amenities, a thriving arts scene, extensive park and recreation facilities, and easy access to natural landscapes. The community is known for its welcoming, diverse population and serves as a growing hub with a good balance of cultural attractions and outdoor activities.

Join our team as a Staffing Coordinator!

Reporting to the Executive Director, the Staffing Coordinator is responsible for managing staff schedules to ensure adequate coverage for resident needs. Key responsibilities include maintaining up-to-date employee information, assisting with recruitment processes, and executing various administrative duties. This involves utilizing scheduling software, monitoring staff absenteeism, coordinating call-ins, preparing reports, managing employee files, and supporting interview processes. The successful candidate must demonstrate strong analytical skills, effective problem‑solving abilities, and meticulous attention to detail.

We are looking for the following qualifications and traits:

• Post-Secondary diploma in Business Administration, Human Resources or related field, or equivalent work experience
• Strong computer skills; including Word, Excel, Google Apps, experience with time and attendance software/HRIS systems an asset
• Proven ability to work collaboratively and communicate effectively with individuals at all levels of the organization
• Excellent organizational skills and effective attention to detail and a high degree of accuracy
• Strong problem resolution skills with an aptitude to make decisions using sound judgment
• Flexibility to meet workload demands
• Experience scheduling within the limitations of a collective agreement an asset

Our offer to you may include:

• Competitive Health, Welfare and Dental Benefits
• Pension program where we match contributions and invest in your future
• Referral bonus
• Individualized assistance with tuition and further education
• Skill development and internal advancement = growth in your career
• Awards and recognition programs and team appreciation events
• Exclusive discounts on products,services and travel
• A welcoming culture that values diversity and differing perspectives, experiences and beliefs.

Please note, all applicants must be legally entitled to work in Canada. Employment with Jarlette Health Services will be contingent on proof of vaccination against COVID-19, a screening for tuberculosis, two positive references and, prior to starting at the location, a receipt of a current criminal reference check, including vulnerable sector screening.

Jarlette Health Services is an equal opportunity employer and will accommodate individuals with disabilities through each stage of the recruitment process. Should you require an accommodation, please let us know.

All aspects of the hiring process, from application review to final selection, are conducted by our hiring team without the use of AI.

We thank all applicants for your interest. However, only those selected for further consideration will be contacted.