Administrative Assistant - Full Time

Jarlette Health Services; Midland; On-site; CAD 38,000 - 48,000; Full time

Benefits offered by this job

Health benefits

Pension matching

Referral bonus

Tuition assistance

Career growth opportunities

Job summary

Jarlette Health Services is hiring an Administrative Assistant for the Villa Retirement Lodge in Midland, Ontario. The role supports day-to-day office administration, handles frontline reception, and serves as a first point of contact for residents, families, and partners.

Responsibilities include bi-weekly payroll processing, maintaining resident records, filing systems, and safeguarding confidential information.

Qualifications

• Secondary School Diploma required.
• Minimum 2 years of office experience.
• Post-secondary diploma in related field an asset.
• Strong computer skills including Google Suite.

Responsibilities

• Support day-to-day general office administration operations.
• Provide frontline reception and first point of contact for inquiries.
• Bi-weekly payroll preparation and processing.
• Maintain resident records and ensure documentation meets standards.
• Assist with trust accounts, administrator’s account and petty cash.

Skills

Office experience

Payroll processing

Reception

Attention to detail

Education

Secondary School Diploma

Post-Secondary Diploma (asset)

Tools

Google Suite

MS Office

Job description

Administrative Assistant

Status:Permanent Full-Time

Location: On site at658 King Street, Midland, ON at Villa Retirement Lodge

Existing Vacancy

Jarlette Health Services is a family-centric organization that has built a tradition of excellence in making an outstanding difference in the lives of the residents, families, employees, and communities it serves. As a proudly Canadian organization, with 14 Long Term Care Homes and 8 Retirement Lodges across Ontario, Jarlette Health Services has established itself as an industry leader with over 55 years of experience in the dynamic senior care sector.

The Villa Retirement Lodge is a prestigious and licensed retirement community in Midland, Ontario and offers 154 modern and impeccable suites. Midland is a vibrant town on Georgian Bay and is approximately 50 km north of Barrie and 48 km north-west of Orillia. The community is known as the gateway to the 30,000 islands and draws tourists with its natural beauty, water-based activities, and numerous parks and cottages. Midland hosts various cultural events, such as the annual Butter Tart Festival, and has a lively downtown area with unique shops, restaurants, and a vibrant arts scene.

Join our team as an Administrative Assistant!

Under the direction of the General Manager, the Administrative Assistant is responsible for supporting the day-to-day general office administration operations. In addition, this position will provide frontline reception and act as a first point of contact for the home with regard to telephone and in-person inquiries from residents, family members, community partners and other parties.

Key duties also include the bi-weekly preparation and processing of payroll, ensuring the accurate maintenance of resident records, establishing working and filing systems to ensure office documentation meets legal and legislative standards and assisting in maintaining resident trust accounts, administrator’s account and petty cash

We are looking for the following qualifications and traits:

• Secondary School Diploma
• Minimum 2 years’ office experience
• Post-Secondary Diploma in related field an asset
• Strong computer skills with a demonstrated ability to use a variety of software programs including the Google suite of programs
• Excellent organizational and time-management skills
• Proficient at balancing multiple tasks and setting priorities in a fast-paced environment
• Ability to communicate accurately with high attention to detail and maintain confidentiality
• Customer Service experience an asset
• Experience working with seniors an asset

Our offer to you may include:

• Competitive Health, Welfare and Dental Benefits
• Pension program where we match contributions and invest in your future
• Referral bonus
• Individualized assistance with tuition and further education
• Skill development and internal advancement = growth in your career
• Awards and recognition programs and team appreciation events
• Exclusive discounts on products,services and travel
• A welcoming culture that values diversity and differing perspectives, experiences and beliefs.

Please note, all applicants must be legally entitled to work in Canada. Employment with Jarlette Health Services will be contingent on proof of vaccination against COVID-19, a screening for tuberculosis, two positive references and, prior to starting at the location, a receipt of a current criminal reference check, including vulnerable sector screening.

Jarlette Health Services is an equal opportunity employer and will accommodate individuals with disabilities through each stage of the recruitment process. Should you require an accommodation, please let us know.

All aspects of the hiring process, from application review to final selection, are conducted by our hiring team without the use of AI.

We thank all applicants for their interest. However, only those selected for further consideration will be contacted.