Staffing Clerk

Prairie Mountain Health; Brandon; On-site; CAD 42,000 - 54,000; Full time

Job summary

Prairie Mountain Health Staffing Clerk role located in Manitoba supports scheduling of staff, changes, replacements, and editing time cards in the scheduling system. The position also assists Human Resources with filing and other duties as assigned.

The role requires strong organizational and communication skills, ability to work independently, confidentiality, and proficiency with Microsoft Office and IT tools. Experience with collective agreements is a plus.

Qualifications

• Grade 12 education (MB standards).
• Completion of a business/administration certificate, degree or diploma relevant to the position.
• Two (2) years experience providing customer service in a professional setting.
• One (1) year experience working in a staff scheduling capacity.
• Working knowledge of collective agreements applicable to Prairie Mountain Health contracts.

Responsibilities

• Plans and coordinates replacement staff, i.e. for vacation, sick, statutory holidays, overtime and other approved leaves of absence, in consultation with appropriate managers and as per Human Resource Policies and applicable Collective Agreements;
• Communicates all changes to the department involved;
• Consults with Human Resources and other managers in relation to staffing issues;
• Generates daily/weekly/monthly schedules as required;
• Prepares and enters all time card edits;
• Prepares shift schedules in accordance with applicable collective agreements;
• Documents all schedule changes on the master schedule and maintains accurate information on staff replacement;
• Sundry duties as assigned.

Skills

Customer service experience

Staff scheduling

Organizational skills

Communication skills

Problem solving

Confidentiality

Cultural sensitivity

Education

Grade 12 education

Business/administration certificate or diploma

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Access

PowerPoint

Job description

Qualifications

• This position is located in the Agency Procurement Office.
• Grade 12 education (MB standards)
• Completion of a business/administration certificate, degree or diploma relevant to the position
• Other combinations of education and experience may be considered
• Two (2) years experience providing customer service in a professional setting
• One (1) year experience working in a staff scheduling capacity
• Working knowledge of collective agreements applicable to Prairie Mountain Health contracts
• Manitoba Class 5 Drivers Licence, or equivalent from province of residence, and access to a personal vehicle to provide service within Prairie Mountain Health
• Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology)
• Demonstrated organizational skills, and the ability to work independently
• Demonstrated problem solving and decision making skills
• Demonstrated flexibility to facilitate changes in techniques and procedures in a changing environment
• Demonstrated knowledge and competence of skills and concepts related to the position
• Demonstrated communication skills
• Ability to respect and promote confidentiality
• Ability to perform the duties of the position on a regular basis
• Ability to respect and promote a culturally diverse population
• Ability to work effectively and maintain positive working relationships with co-workers, clients and within interdisciplinary team

Position Summary

The Staffing Clerk is a member of the Human Resource team and is responsible for coordinating the scheduling of staff, scheduling changes, staff replacement and editing time card data into the scheduling system. The Staffing Clerk also assists Human Resource with filing and other duties as assigned.

Responsibilities

Overview:

• Plans and coordinates replacement staff, i.e. for vacation, sick, statutory holidays, overtime and other approved leaves of absence, in consultation with appropriate managers and as per Human Resource Policies and applicable Collective Agreements;
• Communicates all changes to the department involved;
• Consults with Human Resources and other managers in relation to staffing issues;
• Generates daily/weekly/monthly schedules as required;
• Prepares and enters all time card edits;
• Prepares shift schedules in accordance with applicable collective agreements;
• Documents all schedule changes on the master schedule and maintains accurate information on staff replacement;
• Sundry duties as assigned.