Staff Scheduler - Main User

Winnipeg Regional Health Authority; Winnipeg; On-site; CAD 42,000 - 54,000; Full time

Job summary

Shared Health in Manitoba is seeking an Administrative Assistant to join the Central Staffing Office on a full-time, in-person basis. The role supports scheduling and clerical tasks in a high-volume, fast-paced environment.

The position requires completing high school, a recognized secretarial training program, typing 45 wpm, and strong Microsoft Office skills. Experience with ESP or SAP is preferred; knowledge of medical terminology is a plus.

Qualifications

• High school diploma required; secretarial training preferred.
• Typing 45 wpm and proficient in MS Office required.
• Familiarity with scheduling systems (ESP, SAP) preferred.
• Strong verbal and written communication skills essential.

Skills

Typing 45 wpm

MS Office proficiency

Interpersonal & communication

Medical terminology (preferred)

Indigenous language knowledge (bonus)

Education

High school diploma (Manitoba)

Secretarial training (preferred)

Tools

ESP

SAP

Job description

Select how often (in days) to receive an alert:

Department / Unit: Central Staffing Office

Job Stream: Non-Clinical

Union: CUPE

Anticipated Start Date - End Date: 10/09/2026 - Indefinite

Reason for Term: Other Leave

FTE: 1.00

Anticipated Shift: Days

Work Arrangement: In Person

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba standards, required.
• Successful completion of a recognized secretarial training program or equivalent combination of education and experience as recognized by the Centre, required.

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

• Typing 45 wpm required.
• Demonstrated proficiency in the use of Microsoft Office (Word, Excel and Access) required.
• Medical terminology preferred.
• Excellent interpersonal and communication skills required.
• Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
• Must understand and communicate effectively in English, verbally and in writing.
• Knowledge of Environment for Scheduling Personnel (ESP), SAP or other service-based staff scheduling systems required.

Physical Requirements

• Use of VDT.
• Work under stressful conditions in a high volume, high traffic environment.

This Indefinite Term may expire subject to one (1) weeks’ notice.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodationsare available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.