Staff Housing Coordinator: Part-Time

Scandinave Group; Whistler; Hybrid; CAD 20,000 - 22,000; Part time

Benefits offered by this job

Hourly Rate: $24-$26

Complimentary Thermal bath membership

Complimentary massage allocation

Food and beverage discounts for onsite

Friends and Family discount vouchers

Job summary

Scandinave Spa Whistler, part of the Scandinave Group, is seeking a Staff Housing Coordinator for 16 hours per week to manage daily housing operations for our staff. You will coordinate move-ins/outs, maintain tenancy records, perform monthly inspections, and support occupants while coordinating with HR and maintenance teams.

The role requires strong organization, independent work, and proficiency in Microsoft Office and SharePoint. A BC driver’s licence is an asset for site coordination.

Qualifications

• Warm, approachable and respectful demeanor.
• Strong organizational skills and attention to detail.
• Comfortable with administrative tasks, documentation, and record keeping.
• Comfortable working independently and taking ownership of day-to-day responsibilities.
• Resourceful and able to think on your feet during unexpected situations.
• Proficient in Microsoft Office, including Outlook, Word, Excel, and SharePoint.

Responsibilities

• Move-Ins & Move-Outs: Coordinate the housing process for new and departing employees, including scheduling, documentation, and unit readiness.
• Documentation & Record Keeping: Create tenancy documentation and maintain accurate and up-to-date housing records.
• Inspections & Follow-Up: Conduct monthly unit inspections, document findings, and follow up on any required actions.
• Occupant Support: Respond to accommodation questions, concerns, and incidents, providing appropriate guidance and support.
• Maintenance Coordination: Identify maintenance or repair needs and coordinate with the Maintenance team, contractors, and other service providers.
• Communication & Coordination: Work collaboratively with HR, Maintenance, contractors, and occupants to ensure smooth day-to-day housing operations.

Skills

Warm, approachable demeanor

Strong organizational skills

Attention to detail

Independent worker

Customer service orientation

Tools

Microsoft Office (Outlook, Word, Excel)

SharePoint

Job description

Staff Housing Coordinator: Part-Time 16 hours per week

We are seeking aStaff Accommodation Coordinatorto oversee the day-to-day administration and operations of our staff housing at Scandinave Spa Whistler.

This is apeople-focused and administrative rolethat involves coordinating housing logistics, maintaining accurate documentation, communicating with occupants, and working closely with HR, Maintenance, and external contractors.

Reporting to the HR Manager, you will help create a clean, safe, respectful, and welcoming environment for our staff accommodation occupants.

What You’ll Be Responsible For

• Move-Ins & Move-Outs:Coordinate the housing process for new and departing employees, including scheduling, documentation, and unit readiness.
• Documentation & Record Keeping:Create tenancy documentation and maintain accurate and up-to-date housing records.
• Inspections & Follow-Up:Conduct monthly unit inspections, document findings, and follow up on any required actions.
• Occupant Support:Respond to accommodation questions, concerns, and incidents, providing appropriate guidance and support.
• Maintenance Coordination:Identify maintenance or repair needs and coordinate with the Maintenance team, contractors, and other service providers.
• Communication & Coordination:Work collaboratively with HR, Maintenance, contractors, and occupants to ensure smooth day-to-day housing operations.

Rooted in our values:

As a Staff Accommodation Caretaker, you’ll play an important role in creating a positive, respectful, and supportive environment for our team. The way you approach your role and interact with occupants should reflect the values that guide how we work together:

• Authenticity: We are welcoming and genuine. With the simplicity and quality of the experience we offer, we lead by staying true to the Scandinavian tradition through our locations, materials, and scents.

• Team Spirit: We communicate, display empathy and work in a family spirit. We approach change in a positive way, are always willing to help, and rally around common goals.

• Professionalism: We anticipate our guest needs and go above and beyond their expectations, we are experts, we perform at the highest level, we lead by example, are accountable and deliver great results.

What Makes You a Great Fit:

• Warm, approachable, and respectful
• Strong organizational skills and attention to detail
• Comfortable with administrative tasks, documentation, and record keeping
• Comfortable working independently and taking ownership of day-to-day responsibilities.
• Resourceful and able to think on your feet when unexpected situations arise.
• Proficient in Microsoft Office, including Outlook, Word, Excel, and SharePoint.
• Valid BC Driver's Licence; access to a vehicle is an asset.

Employee Perks and Benefit:

• Hourly Rate: $24-$26
• Complimentary Thermal bath membership
• Complimentary massage allocation
• Food and beverage discounts for onsite café
• Friends and Family discount vouchers