Special Events Coordinator — Mississauga Campus

Sitly; Mississauga; On-site; CAD 75,000 - 96,000; Full time

Job summary

University of Toronto Mississauga is seeking a Special Events Coordinator in the Hospitality and Retail Services Department. This 10-month term role involves planning conferences and events, handling contracts, bookings, food service, and post-event follow-up, with invoicing using templates.

Under supervision of the Manager, Conference and Special Events, you will prepare service contracts, quotes, and coordinate internal and external service providers to deliver exceptional experiences.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Minimum three years of related experience in event planning and execution.
• Experience advising departments/clients and coordinating with external service providers.
• Proven track record planning events for multiple departments or clients.
• Food knowledge and experience creating menus for events is required.
• Ability to market and promote events and conferences.
• Strong computer skills with Word, Excel, PowerPoint and related software.
• Excellent communication and interpersonal skills; superior customer service.
• Ability to multi-task and stay organized.

Responsibilities

• Determining logistical details and activities for events and programming.
• Analyzing client needs and making recommendations on logistics and options.
• Coordinating schedules for program and event calendars.
• Liaising with contacts to offer services that increase revenue.
• Analyzing processes and recommending changes for efficient operations.
• Preparing cost estimates for clients.
• Monitoring film shoot locations to ensure contracts are fulfilled.
• Disseminating event related information.

Skills

Excellent communication

Interpersonal skills

Customer service

Multi-tasking

Organizational skills

Team player

Education

Bachelor's Degree or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Job description

University of Toronto Mississauga is seeking a Special Events Coordinator in the Hospitality and Retail Services Department. This 10-month term role involves planning conferences and events, handling contracts, bookings, food service, and post-event follow-up, with invoicing using templates.

Under supervision of the Manager, Conference and Special Events, you will prepare service contracts, quotes, and coordinate internal and external service providers to deliver exceptional experiences.