Special Events Coordinator - Campus Hospitality

CanadianNanny.ca; Mississauga; On-site; CAD 75,000 - 96,000; Full time

Job summary

University of Toronto Mississauga is seeking a Special Events Coordinator to develop and execute all aspects of event plans and conferences, from contracts to on-site set-ups, food service and invoicing.

Under the general supervision of the Manager, Conference and Special Events, you will coordinate bookings, timelines, and vendor relationships; ensure seamless operations for diverse events and client needs.

Qualifications

• Bachelor's Degree or acceptable combination of education and experience.
• Minimum three years of related experience in event planning and execution, including hands on planning, organizing, executing and follow-up.
• Experience providing expertise and recommendations to departments/clients, as well as experience working with internal and external service providers.
• Demonstrated experience planning and executing events for other departments, or comparable clients.
• Must have food knowledge and experience creating menus for events.
• Knowledge, experience and ability to market and promote events and conferences.
• Must have strong computer skills; experience in Word, Excel, PowerPoint and other related software.
• Excellent communication and interpersonal skills.
• Demonstrated superior customer service skills.
• Ability to multi-task; strong organizational skills.

Responsibilities

• Determining logistical details and activities for events and/or programming
• Analyzing client needs and making recommendations on event logistics and options
• Coordinating the schedule for program and event calendars
• Liaising with contacts to offer services that would increase revenue
• Analyzing processes and recommending changes for more efficient coordination of operations
• Preparing cost estimates for clients
• Monitoring activities on-location of film shoots to ensure contracts are fulfilled
• Disseminating event-related information

Skills

Communication

Interpersonal skills

Organizational skills

Teamwork

Multitasking

Customer service

Education

Bachelor's Degree

Tools

Word

Excel

PowerPoint

Job description

University of Toronto Mississauga is seeking a Special Events Coordinator to develop and execute all aspects of event plans and conferences, from contracts to on-site set-ups, food service and invoicing.

Under the general supervision of the Manager, Conference and Special Events, you will coordinate bookings, timelines, and vendor relationships; ensure seamless operations for diverse events and client needs.