Spare General Clerk

Ontario Northland; North Bay; On-site; CAD 32,000 - 45,000; Full time

Benefits offered by this job

Defined benefit pension plan

Paid vacation

Paid personal leave days

Discounted transportation

Job summary

Ontario Northland Transportation Commission (ONTC) in North Bay is seeking a Spare General Clerk (Replacement) to support the Finance department. The role covers a range of clerical and basic accounting tasks, with a focus on accuracy, efficiency, and confidentiality.

The successful candidate will participate in transactions, reconciliations, and document processing, while supporting multiple departments. This is a call-in replacement position with no guaranteed hours, and a strong emphasis on

Qualifications

• OSSD or GED required.
• College courses in business, accounting/bookkeeping or office administration are an asset.
• Strong attention to detail and organizational skills.
• Proficient keyboarding and Windows computer skills.
• Available for short-notice scheduling.
• Experience with Word, Excel and Outlook.
• Excellent written and verbal communication skills.
• Ability to work with minimal supervision in a team.
• Ability to work in a fast-paced environment to meet deadlines.
• Commitment to Health and Safety.
• Ability to lift up to 30 lbs.
• Fluency in English and French preferred.

Responsibilities

• Perform clerical duties: calculate, reconcile, prepare and issue documents for transactions.
• Sort, process and verify receipts, deposits and forms.
• Perform basic bookkeeping and banking transactions.
• Work with software for processing transactions (e.g., DocAgent) and invoices.
• Communicate with customers and staff to handle questions and payments.
• Prepare and finalize correspondence, reports, invoices and forms.
• Respond to inquiries via phone, fax, email.
• Scan, copy and file documents electronically or in print.
• Retrieve files, manage file room and record disposals.
• Protect confidential information and order supplies.

Skills

Attention to detail

Organizational skills

Keyboarding

Microsoft Office

Teamwork

Fast-paced

Health and safety

Bilingual English/French (preferred)

Short notice scheduling

Education

Secondary School Diploma or GED

Business/accounting/office administration coursework (asset)

Tools

Microsoft Office Suite

Job description

POSITION: Spare General Clerk (Replacement)

REPORTS TO: Various

DEPARTMENT: Finance

LOCATION: North Bay

REFERENCE: 800-138-27

RATE OF PAY: Starting at $28.05/ hour

WHO WE ARE:

Ontario Northland Transportation Commission (ONTC) is an Agency of the Province of Ontario that provides efficient and vital transportation services. We are a modern, forward-thinking organization focused on providing safe and reliable transportation services. ONTC has a rich history of over 120 years and strong connections to the communities we serve. With over 1200 skilled professionals, we work together to enhance transportation services and ensure that they are sustainable for future generations. We offer a dynamic workplace culture, along with a competitive salary, excellent benefit package, a defined benefit pension plan, paid vacation, paid personal leave days and discounted transportation on our bus and passenger rail services.

ACCOUNTABILITY STATEMENT:

The Spare General Clerk will need to be available for work on a call-in basis to cover vacation, illness and special projects within the clerical group. This position will be responsible for performing general accounting and office clerical support functions for various departments within the Organization. Please note, there is no guarantee of hours with this position.

MAJOR DUTIES/ RESPONSIBILITIES:

• Perform a variety of clerical duties such as calculate, reconcile, prepare and issue documents related to transactions such as bills, invoices, inventory reports, account statements and other documents using computerized and manual systems.
• Sort, process and verify receipts, deposits, timesheets, expenditures, forms and other documents.
• Perform basic bookkeeping and banking transactions, including the collection, counting, coding and disbursement of cheques, wires, etc.
• Work with various software (including cloud-based software applications) for processing transactions such as DocAgent, travel cards, customer invoices etc.
• Communicate with customers, employees, and others to answer questions, address complaints, explain information, and take customer orders and payments.
• Key, edit, proofread and finalize correspondence, reports, statements, invoices, forms, presentations and other documents.
• Respond efficiently and effectively to inquiries from internal and external sources via telephone, fax, email or other sources.
• Scan, copy and collate documents for distribution, mailing and filing, both electronically and/or hardcopy.
• Retrieve requested files from storage, manage file room and facilitate records transfers and disposals.
• Understand and ensure protection of confidential and personal information.
• Order office supplies and equipment.
• Will be required to cover other clerical positions for vacation, sick or other leave of absences. Please note that coverage for these clerical positions may be at one of the following locations: Corporate Office, Bus Garage and Remanufacturing and Repair Center in North Bay.
• Additional duties as required.

REQUIREMENTS:

• Secondary School Diploma (OSSD) or General Education Diploma (GED)
• Completion of college courses in business, accounting/bookkeeping and/or office administration are considered an asset
• Possess strong attention to detail and organizational skills
• Strong keyboarding and computer skills with experience using Windows based applications
• Must be available for short notice scheduling
• Proven experience with Microsoft Office Suite (specifically Word, Excel and Outlook)
• Excellent oral and written communication skills (strong grammar, spelling and proofreading abilities)
• Ability to work with minimum supervision and within a team environment
• Must be able to work in a fast-paced environment to meet deadlines
• Commitment to Health and Safety
• Must be able to lift up to 30 lbs.
• Preference will be given to qualified applicants who are fluent in both official languages (English and French)

APPLICATION PROCESS:

The successful candidate will need to pass the following clearances: criminal record check, employment references and education verification.

CLOSING DATE:

October 5, 2026, no later than 11:59 p.m. Qualified individuals are invited to apply in writing with a current covering letter and resume (provided in one document), stating reference name and number. We thank all applicants for their interest, however, only those selected for further consideration will be contacted. If it is determined that any information provided in the application or during the recruitment process is false, misleading, or incomplete, Ontario Northland may discontinue your candidacy from further consideration.

Employment Equity and Accommodations:

At Ontario Northland, we are committed to employment equity. We value the unique skills and experiences each person brings to Ontario Northland and invite all interested individuals to apply and encourage applications from Indigenous peoples, racialized persons, women, persons with disabilities, and persons who identify as 2SLGBTQIA+.

Ontario Northland will provide accommodation to ensure barrier-free employment in accordance with the Canadian Human Rights Act and the Accessibility for Ontarians with Disabilities Act. You can request accommodation at any stage of the hiring process. If you require an accommodation, please contact Human Resources.

ONTC does not use artificial intelligence (AI) to make or inform hiring decisions. We do use an external applicant tracking system (ATS) to help manage applications efficiently. While the ATS may apply basic automated filters or sorting functions, all applications are reviewed and evaluated by human recruiters.

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