Corporate Service Centre Representative (18-Month Contract)

Ontario Northland; North Bay; On-site; CAD 67,000 - 78,000; Full time

Job summary

Ontario Northland is seeking a Corporate Service Centre Representative in North Bay for an 18-month contract. You will be the first point of contact at the Corporate Head Office and the RRC, delivering welcoming service and handling inquiries with professionalism.

Responsibilities include visitor coordination, recording security and PPE guidelines, supporting facilities, and assisting with marketing initiatives. A bilingual, customer-focused communicator with a college diploma is ideal.

Qualifications

• College diploma in Office Administration, Public Relations, or Business.
• Minimum 5 years of customer service experience in an office.
• Bilingual English and French (oral and written) mandatory.
• Professional, engaging, customer-focused demeanor.
• Experience in event participation is an asset.
• Strong communication and interpersonal skills.
• Proficient with Microsoft Office Suite.
• Willing to travel and occasional after-hours work.
• Valid driver's license.
• Commitment to workplace health and safety.

Responsibilities

• Acts as the primary front-of-house representative at the Corporate Head Office and RRC Centre, ensuring a professional, welcoming, and secure environment.
• Screens guests for security, manages electronic key access, maintains visitor records, and educates guests on safety and PPE requirements.
• Supports Facilities with communications and assists with RRC shop tours and visitor coordination.
• Delivers high-quality customer service, handling walk-in and phone inquiries with professionalism and problem-solving skills.
• Assists with internal and external marketing initiatives, including promotional product distribution and campaign support
• Balances reception responsibilities with assigned projects such as translations, merchandise sales or events assistance.

Skills

Bilingual English/French

Customer service

Communication

Problem solving

Multitasking

Education

College diploma in Office Administration, Public Relations, or Business

Tools

Microsoft Office Suite

Job description

POSITION: Corporate Service Centre Representative (18-Month Contract)

REPORTS TO: Supervisor, Events & Corporate Service Center

DEPARTMENT: Marketing & Communications

LOCATION: North Bay

REFERENCE: 800-133-27

SALARY: $66,664 - $78,416

WHO WE ARE:

Ontario Northland Transportation Commission (ONTC) is an Agency of the Province of Ontario that provides efficient and vital transportation services. We are a modern, forward-thinking organization focused on providing safe and reliable transportation services. ONTC has a rich history of over 120 years and strong connections to the communities we serve. With over 1200 skilled professionals, we work together to enhance transportation services and ensure that they are sustainable for future generations. We offer a dynamic workplace culture, along with a competitive salary, a defined benefit pension plan, paid personal leave days and discounted transportation on our bus and passenger rail services.

ACCOUNTABILITY STATEMENT:

The Corporate Service Centre Representative (CSCR) serves as the first point of contact at both the Corporate Head Office and the Remanufacturing and Repair Centre (RRC), ensuring a professional and welcoming environment for all guests and employees. This role also supports other corporate projects and services in collaboration with the Marketing & Communications Department.

MAJOR DUTIES/ RESPONSIBILITIES:

• Acts as the primary front-of-house representative at the Corporate Head Office and RRC Centre, ensuring a professional, welcoming, and secure environment.
• Screens guests for security, manages electronic key access, maintains visitor records, and educates guests on safety and PPE requirements.
• Supports Facilities with communications and assists with RRC shop tours and visitor coordination.
• Delivers high-quality customer service, handling walk-in and phone inquiries with professionalism and problem-solving skills.
• Assists with internal and external marketing initiatives, including promotional product distribution and campaign support
• Balances reception responsibilities with assigned projects such as translations, merchandise sales or events assistance.

REQUIREMENTS:

• College diploma in Office Administration, Public Relations, or Business.
• Minimum 5 years of experience delivering high-quality customer service and managing inquiries in an office environment.
• Bilingual proficiency in English and French, with strong oral and written communication skills in both languages (mandatory).
• Professional, engaging, and customer-focused demeanor with a passion for delivering exceptional service.
• Experience in event participation is considered an asset.
• Ability to communicate rules and procedures clearly and tactfully.
• Strong judgment, discretion, and interpersonal skills when interacting with internal and external stakeholders.
• Effective analytical and problem-solving abilities.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other standard office applications.
• Comfortable managing multiple phone lines and extensions.
• Physically able to lift up to 20 lbs.
• Willingness to travel and work outside regular hours occasionally to support events.
• Valid driver's license.
• Commitment to workplace health and safety.

APPLICATION PROCESS:

The successful candidate will need to pass the following clearances: criminal record check, employment references and education verification.

CLOSING DATE:

September 24, 2026, no later than 11:59 p.m.

If it is determined that any information provided in the application or during the recruitment process is false, misleading, or incomplete, Ontario Northland may discontinue your candidacy from further consideration.

At Ontario Northland, we are committed to employment equity. We value the unique skills and experiences each person brings to Ontario Northland and invite all interested individuals to apply and encourage applications from Indigenous peoples, racialized persons, women, persons with disabilities, and persons who identify as 2SLGBTQIA+.

Ontario Northland will provide accommodation to ensure barrier-free employment in accordance with the Canadian Human Rights Act and the Accessibility for Ontarians with Disabilities Act. You can request accommodation at any stage of the hiring process. If you require an accommodation, please contact Human Resources.

ONTC does not use artificial intelligence (AI) to make or inform hiring decisions. We do use an external applicant tracking system (ATS) to help manage applications efficiently. While the ATS may apply basic automated filters or sorting functions, all applications are reviewed and evaluated by human recruiters.

Les offres d'emploi sont également disponibles en français.