SOCAN Awards Event Assistant

SOCAN; Montreal (administrative region); On-site; CAD 34,000 - 37,000; Full time

Benefits offered by this job

35-hour workweek

Flexible work options

Inclusive environment

Job summary

SOCAN is seeking a proactive Events Coordinator to support the 2027 SOCAN Gala and related Membership Division sponsorships. You will collaborate with the Gala Programming & Partnerships Lead, liaising with communications, marketing, and Membership teams to deliver a memorable event for SOCAN members.

Fluency in English and French is required as you interact with members and stakeholders. The role offers a hybrid work model and opportunities to contribute to a dynamic creative community.

Qualifications

• Minimum of 1–3 years of event experience.
• Fluent in English and French.
• Past experience in event planning.
• Good understanding of the Quebec music ecosystem.
• Strong time-management skills.
• Extremely organized with attention to detail.
• Creative and customer-service oriented.
• Strong communication skills in writing and speaking.
• Experience with Excel, Word, and AV file transfer.

Responsibilities

• Assist in planning and execution of the 2027 SOCAN Gala.
• Compile invitation List and manage RSVPs.
• Coordinate email blasts for invitations and manage Awards inbox.
• Coordinate jury availability and voting processes.
• Arrange hotel, travel, and trophy logistics for winners.
• Prepare plaque copy for trophies and collect necessary materials.
• Collect AV content and manage licenses for show.
• Handle invoicing and scheduling documents.
• Coordinate booking details with the host hotel.

Skills

Event planning

Bilingual (EN/FR)

Time management

Organization

Customer service

Tools

Excel

Word

Job description

Job Description

Posted Tuesday, September 1, 2026 at 4:00 AM

POSITION TYPE: Full-Time, Contract (November 2026 – May 2027)

HIRING RANGE: $25-27/hour

REASON FOR HIRING: New Role

WORK MODEL: Hybrid

LANGUAGE: Bilingual, (English and French)

WHO WE ARE

SOCAN is a not-for-profit copyright collective dedicated to ensuring music creators and publishers receive what they have rightfully earned for the use of their work. SOCAN supports and represents nearly 200,000 songwriters, composers, and music publishers. Through licensing, global royalty collection and advocacy, we help creators to keep making the music that entertains, moves, and inspires us

OUR COMMITMENT TO DIVERSITY, EQUITY, INCLUSION, AND ANTI-RACISM

SOCAN thrives with a variety of viewpoints, identities, and backgrounds, and we are committed to anti-racism. Everyone is welcome to apply for our wide range of roles, regardless of gender identity, gender expression, ethnicity, race, age, culture, sexual orientation, religious belief, or physical ability. Learn more about SOCAN’s commitment to Inclusion & Anti-Racism .

WHY WORK WITH US?

• Make a difference by supporting and collaborating with a vibrant and creative community
• Enjoy many options for workplace flexibility and work-life balance
• Get involved in the rapidly changing creative space
• Advocate for and empower the creative community
• Together, we’ll help music creators earn more income and make a living

WHAT WE OFFER

• 35-hour workweek schedule(possible flexible work options i.e., 4-day work week (position based)
• Inclusive and collaborative working environment

ABOUT THE ROLE

Reporting to Gala, Programming & Partnerships Lead , you will be a key member to the Creative team responsible for assisting with various tasks related to the 2027 SOCAN Gala & various Membership Division sponsorships and events. This position reports to the Lead, Gala Programming & Partnerships who will be responsible for liaising with the Creative teams, the communications and marketing department, Membership Management, and the stakeholders of the industry. The objective of this position is to serve SOCAN members and add value to their careers and businesses in accordance with the Membership service strategy.

Please note:Fluency in both English and French is required for this position as the position requires constant and regular interaction with both French and English-speaking members and stakeholders.

WHAT YOU’LL DO / KEY RESPONSIBILITIES

Assist in the planning and execution of the 2027 SOCAN Gala to be held on May 9th, 2027, of Canada’s premier music industry events. The SOCAN Gala must reflect the strategy and vision of SOCAN as an organization.

Invitation List / Registration:

• Compile invitation list and maintain content as new information comes in
• Coordinate email blasts for invitation list and manage Awards inbox
• Testing for delivery of invites through selected program (example: Paperless Post)
• Maintain RSVPs on a weekly basis and report status

Juries:

• Conduct background research and gather supporting information for shortlisted artists across multiple juries
• Coordinate jury availability and deliberation sessions
• Manage and coordinate voting processes
• Organize hotel rooms, travel reimbursement and car service for all winners
• Confirm details of winners for the trophy plaque copy and collect requested materials and information (e.g., photos, addresses, etc.).

Trophies

• Prepare plaque copy for trophies and proof content upon arrival of the finished awards

Video / Music Content for Show:

• Collection of video footage for winners and walk-up music for winners/presenters to provide to the director
• Compile a list of all AV materials for license clearances

Administration

• Basic administration details, maintenance of scheduling documents, reports and invitation list
• Assist with invoicing and other administrative tasks as needed
• Coordinate all booking details with the host hotel
• Double-check all documents for awards (Example: Pass list, Trophy list, guestlist)

WHAT YOU WILL BRING / QUALIFICATIONS & EXPERIENCE

• Minimum of 1 – 3 years of event experience
• Bilingual in English and French
• Past experience in event planning
• Good understanding of the Quebec music ecosystem
• Strong skills in time management
• Extremely organized
• Excellent attention to detail (example: proofing materials for accuracy)
• Creative
• Customer Service oriented
• Strong communication skills (eloquent speaking and writing skills)
• Skills - Excel, Word, experienced at digital transfer of AV files

COMPETENCIES

• Analytical / Systematic Thinker
• Results oriented
• Thorough
• Service oriented

ACCESSIBILITY & ACCOMMODATION

SOCAN is committed to providing an inclusive workplace environment that meets the accessibility needs of employees with disabilities. Should you require accommodations please contact us directly at [e-mail] and we will make the necessary accommodations. Applications submitted to this email address will not be accepted.

EQUAL EMPLOYMENT OPPORTUNITY

SOCAN is an Equal Opportunity Employer. Hiring and other employment decisions at SOCAN are made without regard to race, colour, religion, sex, ancestry, national origin, ethnic origin, age, disability, citizenship, veteran status, sexual orientation, record of offences, marital status, family status, or any other characteristic protected by federal, provincial, or local law, regulation, or ordinance.

If you don’t see yourself fully reflected in every job requirement listed on the posting above, we still encourage you to reach out and apply. Research has shown underrepresented groups often only apply when they feel 100% qualified. We are committed to creating a more equitable, inclusive, and diverse company and we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations, and life experiences to apply

Thank you for your interest in our company; we will be in touch with those candidates we wish to interview.

To learn more about SOCAN, go to
www.socan.com . You can also follow us on LinkedIn, Twitter, Instagram, and Facebook (@SOCANmusic/@SOCANmusique).