Executive Assistant to the CEO
SOCAN
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Benefits offered by this job
Job summary
Qualifications
- 5+ years supporting a CEO or senior executive.
- Bachelor’s degree or certification in Business Administration or related field preferred.
- Strong calendar management and organizational skills.
Responsibilities
- Manage the CEO’s calendar and correspondence.
- Prepare agendas, briefing notes and materials for meetings.
- Coordinate travel and expense reports for executives.
- Support CFO and COO as needed.
- Represent executives with discretion and professionalism.
- Oversee logistics for AGM and executive meetings.
Skills
Education
Tools
Job description
Music. People. Connected
We’re Hiring!
Toronto, ON
www.socan.com
POSITION TYPE: Full Time
PAY RANGE: $71,920 - $89,990
REASON FOR HIRING: Replacement
WORK MODEL: Hybrid
LANGUAGE: English, French is an asset
LOCATION: Toronto, ON
SOCAN is a not-for-profit copyright collective dedicated to ensuring music creators and publishers receive what they have rightfully earned for the use of their work. SOCAN supports and represents nearly 200,000 songwriters, composers, and music publishers. Through licensing, global royalty collection and advocacy, we help creators to keep making the music that entertains, moves, and inspires us
SOCAN thrives with a variety of viewpoints, identities, and backgrounds, and we are committed to anti-racism. Everyone is welcome to apply for our wide range of roles, regardless of gender identity, gender expression, ethnicity, race, age, culture, sexual orientation, religious belief, or physical ability. Learn more about SOCAN’s commitment to Inclusion & Anti-Racism.
- Make a difference by supporting and collaborating with a vibrant and creative community
- Enjoy many options for workplace flexibility and work-life balance
- Get involved in the rapidly changing creative space
- Advocate for and empower the creative community
- Together, we’ll help music creators earn more income and make a living
- 35-hour workweek schedule (possible flexible work options i.e., 4-day work week (position based)
- Access to SOCAN fitness facility
- Inclusive and collaborative working environment
- 35-hour workweek schedule(possible flexible work options i.e., 4-day work week (position based)
- Twelve paid sick days annually (including five personal days)
- Access to SOCAN fitness facility
- Annual Performance Incentive bonus (dependent on a personal and company performance)
- Defined contribution Pension Plan
- Comprehensive, health and dental benefitsprogram
- Inclusive and collaborative working environment
TThe Executive Assistant to the CEO provides support to SOCAN’s Chief Executive Officer (CEO), as well as the Chief Financial Officer (CFO) and Chief Operations Officer (COO) enabling them to focus on strategic leadership, industry relationships, and organizational outcomes. The Executive Assistant anticipates needs, manages complexity, and acts as a high-trust extension of the CEO, ensuring priorities are clear and commitments are tracked.
- Proactively manage the CEO’s calendar, prioritize incoming emails calls and correspondence to optimize time
- Anticipate deliverables, decisions, and risks
- Track action items and follow up on commitments
- Prepare executive and other CEO meeting agendas, briefing notes, and background materials, and coordinate meeting and stakeholder logistics
- Provide similar support to the CFO and COO
- Serve as first point of contact and trusted gatekeeper
- Coordinate with internal and external stakeholders
- Support annual operations assistance funding cycle for external organizations and associations
- Represent executive officers and SOCAN with professionalism and discretion
- Assist with communications and special events and projects led by CEO, as needed
- Manage complex travel and logistics
- Prepare and submit expense reportsMaintain organized records and correspondence
- Maintain CISAC governance
- Oversee the planning, coordination, and logistical execution of Annual General Meeting
- Coordinate and oversee logistical execution of executive meetings
- Support office operations and coordinate with the Manager, Workspace and
- Executive Support and other Executive Assistants to ensure seamless coverage and backup support for other senior executives, as required
- 5+ years supporting a CEO or senior executive
- Bachelor’s degree or certification in Business Administration or related field, preferred
- Ability to manage competing priorities and work under pressure
- Proactive, resourceful, anticipatory working style
- Exceptional organization, calendar management and follow-up skills
- Strong written and verbal communication, judgment, decision making
- Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint, Teams)
- Innovative and technology curious
- Bilingual, an asset
- Trusted partner mindset
- Service-oriented and proactive
- High discretion and professionalism
- Strong emotional intelligence
SOCAN is committed to providing an inclusive workplace environment that meets the accessibility needs of employees with disabilities. Should you require accommodations please contact us directly at hr@socan.com and we will make the necessary accommodations. Applications submitted to this email address will not be accepted.
SOCAN is an Equal Opportunity Employer. Hiring and other employment decisions at SOCAN are made without regard to race, colour, religion, sex, ancestry, national origin, ethnic origin, age, disability, citizenship, veteran status, sexual orientation, record of offences, marital status, family status, or any other characteristic protected by federal, provincial, or local law, regulation, or ordinance.
If you don’t see yourself fully reflected in every job requirement listed on the posting above, we still encourage you to reach out and apply. Research has shown underrepresented groups often only apply when they feel 100% qualified. We are committed to creating a more equitable, inclusive, and diverse company and we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations, and life experiences to apply
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