Site Project Coordinator & Admin Specialist

JDS Group of Companies; Wells; On-site; CAD 55,000 - 75,000; Full time

Job summary

JDS Group of Companies is seeking a Site Project Administrator to provide comprehensive administrative and project support at the Wells, BC site. You will assist the Project Manager and site leadership, manage document control, and coordinate day-to-day site operations to ensure accurate records and efficient processes.

The role requires handling timesheets, payroll information, procurement activities, and weekly/monthly project reporting, with close liaison to Finance, HR, Payroll, Procurement,

Responsibilities

• Provide administrative support to the Project Manager and site leadership team.
• Coordinate day-to-day project administration activities to support site operations.
• Maintain project documentation, document control systems, and filing in accordance with company and client requirements.
• Prepare correspondence, meeting agendas, meeting minutes, reports, and project documentation.
• Process employee timesheets and payroll information, ensuring accuracy and timely submission.
• Coordinate workforce mobilization, travel, accommodations, and onboarding documentation.
• Maintain employee records, training records, and site administrative files.
• Create and manage purchase orders, invoices, expense reports, and other project-related documentation.
• Assist with procurement activities, vendor communications, and material tracking.
• Support project cost tracking, reporting, and budget administration.
• Prepare weekly and monthly project reports and other administrative deliverables.
• Maintain inventory of office supplies and coordinate deliveries to site.
• Support Health & Safety documentation, orientation records, and compliance requirements.
• Liaise with corporate departments including Finance, Human Resources, Payroll, Procurement, and Health & Safety.
• Ensure confidentiality of personnel, financial, and project information.
• Identify opportunities to improve administrative processes and project support functions.

Job description

JDS Group of Companies is seeking a Site Project Administrator to provide comprehensive administrative and project support at the Wells, BC site. You will assist the Project Manager and site leadership, manage document control, and coordinate day-to-day site operations to ensure accurate records and efficient processes.

The role requires handling timesheets, payroll information, procurement activities, and weekly/monthly project reporting, with close liaison to Finance, HR, Payroll, Procurement,