Site Administrator

Airswift; Kitimat; On-site; CAD 55,000 - 75,000; Full time

Job summary

Airswift is seeking a highly organized Site Administrator to support daily operations at our project site in Kitimat, BC, on a contract basis with a major O&G client. The role focuses on providing administrative support, organizing project records, onboarding personnel, and coordinating logistics to keep site operations running smoothly.

Successful candidates will have experience in site or project administration, strong communication, and proficiency with the Microsoft Office Suite.

Qualifications

• Previous experience as Site Administrator or Project Administrator.
• Strong organizational and multitasking abilities.
• Proficiency with Microsoft Office Suite.
• Excellent written and verbal communication.
• Experience in construction, industrial, mining, energy, or large projects is a plus.

Responsibilities

• Provide comprehensive administrative support to site management and project teams.
• Maintain and organize project documentation, records, reports, and correspondence.
• Coordinate onboarding, site access requirements, and workforce documentation.
• Monitor attendance records, timesheets, and personnel data.
• Support procurement activities, purchase orders, and invoice processing.
• Arrange travel, accommodations, transportation, and logistics for site personnel.
• Schedule meetings and prepare meeting materials and reports.
• Ensure compliance with company policies, procedures, and site requirements.
• Assist with HSE documentation and reporting.
• Liaise with internal departments, contractors, and vendors to facilitate smooth site operations.

Skills

Organizational skills

Multitasking

Communication skills

Independent work

Tools

Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)

Job description

Airswift is seeking a highly organized and detail-oriented Site Administrator to support daily operations at our project site in Kitimat to work on a contract basis with one of our major O&G clients.

Key Responsibilities

• Provide comprehensive administrative support to site management and project teams.
• Maintain and organize project documentation, records, reports, and correspondence.
• Coordinate employee onboarding, site access requirements, and workforce documentation.
• Monitor attendance records, timesheets, and personnel data.
• Support procurement activities, purchase orders, and invoice processing.
• Arrange travel, accommodations, transportation, and logistics for site personnel as required.
• Schedule meetings and prepare meeting materials and reports.
• Ensure compliance with company policies, procedures, and site requirements.
• Assist with Health, Safety & Environment (HSE) documentation and reporting.
• Liaise with internal departments, contractors, and vendors to facilitate smooth site operations.

Qualifications

• Previous experience in a Site Administrator, Project Administrator, or similar administrative role.
• Strong organizational and multitasking abilities.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, and PowerPoint).
• Excellent written and verbal communication skills.
• Ability to work independently while supporting a diverse project team.
• Experience within construction, industrial, mining, energy, or large-scale project environments is considered an asset.

Location: Kitimat, BC, Canada

Work Schedule: 14x7 Rotation | 10-hour shifts