Document Control Specialist

JDS Group of Companies; Saskatoon; On-site; CAD 70,000 - 100,000; Full time

Job summary

JDS Energy & Mining is seeking a detail-oriented Document Control Specialist to support an underground mining project in British Columbia. This camp-based, FIFO role will manage and track all project documentation, using Omega 365 as the core document management system, and will collaborate with engineering, procurement, and construction teams to maintain document integrity.

On-site work includes maintaining version control, filing, and audit readiness while adhering to the JDS Way and

Qualifications

Responsibilities

• Manage the receipt, tracking, distribution, and filing of all project documents using Omega 365 – Document Management module
• Maintain document control systems in accordance with company and project requirements
• Ensure proper version control, revision tracking, and document numbering protocols
• Distribute drawings, specifications, and technical documents to internal teams and external stakeholders
• Coordinate document workflows between engineering, procurement, and construction teams
• Perform quality checks to ensure document accuracy, completeness, and compliance
• Archive project documentation in accordance with company procedures and regulatory requirements
• Assist with audits and ensure document control processes meet compliance standards

Skills

Document control

Cross-functional collaboration

Tools

Omega 365 – Document Management

Job description

About the Role

JDS Energy & Mining is seeking a detail-oriented Document Control Specialist to support the development of an underground mining project located in the interior of British Columbia. This is a camp-based, fly-in/fly-out (FIFO) position operating on a rotational schedule, with full camp accommodations provided while on site. The Document Control Specialist will be responsible for managing, tracking, and maintaining all project documentation to ensure accuracy, accessibility, and compliance with company standards. This role will primarily utilize the Omega 365 – Document Management module as the core document control system. Working closely with engineering, procurement, construction, and project management teams, this role is critical to maintaining document integrity and supporting efficient project execution.

All employees are expected to promote and adhere to The JDS Way:

• Accept No Mediocrity
• Conduct Business Professionally, Ethically, and Practically
• True to Our Word
• Uphold the Highest Standards of Leadership, Teamwork, and Accountability
• Maintain Open and Honest Communication
• Ensure No Harm to people, the environment, assets, or reputation

Key Responsibilities

• Manage the receipt, tracking, distribution, and filing of all project documents using Omega 365 – Document Management module
• Maintain document control systems in accordance with company and project requirements
• Ensure proper version control, revision tracking, and document numbering protocols
• Administer and maintain document workflows within Omega 365
• Distribute drawings, specifications, and technical documents to internal teams and external stakeholders
• Coordinate document workflows between engineering, procurement, and construction teams
• Perform quality checks to ensure document accuracy, completeness, and compliance
• Maintain up-to-date registers for drawings, RFIs, submittals, and transmittals
• Support the preparation and issuance of reports, including document status and tracking logs
• Archive project documentation in accordance with company procedures and regulatory requirements
• Assist with audits and ensure document control processes meet compliance standards
• Liaise with contractors, consultants, and vendors to ensure timely document submissions
• Support continuous improvement of document control processes and systems