Site Clerk

Employee Benefit Consultants, Inc.; Greater Napanee; Sur place; CAD 45 000 - 75 000; Plein temps

Avantages offerts par ce poste

Vacation (4 weeks)

Group health & dental insurance

RRSP with employer DPSP

Telemedicine access

Training & development programs

Employee assistance program

Wellness and social committees

Résumé du poste

Employee Benefit Consultants, Inc. is seeking a highly organized Project Site Clerk to provide on-site administrative support and oversee office operations. The role requires strong English and French communication, advanced MS Office skills, and the ability to manage multiple tasks efficiently.

The ideal candidate will have a college diploma, 2+ years in a similar role, and the ability to obtain Secret II security clearance. Local residents of Napanee, Kingston, or Belleville are preferred.

Qualifications

• College diploma or equivalent; additional certification in administration is a plus.
• Minimum 2 yrs experience in similar role.
• Ability to obtain Secret II security clearance.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); MS Teams.
• Excellent verbal and written communication skills.
• Strong organizational and time-management skills with the ability to prioritize tasks.
• Professional and friendly demeanor with a commitment to customer service.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Responsabilités

• Daily completion of payroll from site time sheets.
• Purchasing of materials and supplies as requested by Site Management.
• Weekly completion of equipment log.
• Handle all administrative responsibilities, as assigned.
• Daily use of computer software including: Outlook, Word, Excel, as well as our Payroll and Purchasing systems.
• Administers and maintains confidential information and records, including employee files.
• Upkeep of site trailer.
• Other duties as required.

Connaissances

Communication skills

Organizational skills

Time management

Confidentiality

Team player

Bilingual English/French (asset)

Formation

College diploma or equivalent

Outils

Microsoft Office Suite

MS Teams

Description du poste

For more than 50 years, our building team has brought countless construction projects to life, distinguished by the high quality of its work, respecting the highest industry standards, and aiming to obtain environmental certifications. Engineers, architects, and other building specialists work with heart and enthusiasm to meet deadlines and exceed client expectations, while improving the well‑being of communities.

Office buildings, hospitals and research centers, educational establishments, residential buildings, hotels, shopping centers, factories, sports and cultural centers, our team excels in erecting these places using the tools at the cutting edge of technology and place the human being at the heart of its concerns by advocating an innovative collaborative approach.

Come build the future with us!

We are seeking a highly organized and professional Project Site Clerk to join our team. This position will provide administrative support while also managing administrative duties to ensure smooth onsite office operations. The ideal candidate will be an excellent multitasker with a strong attention to detail, knowledge in construction industry, superior communication skills in English and French (asset), and the ability to manage various administrative tasks with efficiency and professionalism.

Responsibilities:

• daily completion of payroll from site time sheets;


• purchasing of materials and supplies as requested by Site Management;


• weekly completion of equipment log;


• handle all administrative responsibilities, as assigned;


• daily use of computer software including: Outlook, Word, Excel, as well as our Payroll and Purchasing systems;


• administers and maintains confidential information and records, including employee files;


• upkeep of site trailer;


• other duties as required.
  

Requirements

• College diploma or equivalent; additional certification in administration is a plus.


• Minimum 2 yrs experience in similar role.


• Ability to obtain Secret II security clearance.


• Proven experience as an office assistant or receptionist, ideally in a similar office setting.


• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); MS Teams.


• Excellent verbal and written communication skills.


• Strong organizational and time-management skills with the ability to prioritize tasks effectively.


• Professional and friendly demeanor with a commitment to customer service.


• Ability to maintain confidentiality and handle sensitive information with discretion.


• Strong attention to detail and problem-solving abilities.


• Ability to work both independently and as part of a team.
  


• Locally resides inNapanee, Kingston or Belleville (asset).
  

Desired Profile

• ability to effectively manage competing priorities on a daily basis;


• ability to attend to detail and work in a time‑conscious and time‑effective manner;


• a team player who is flexible and exercises good decision making abilities;


• able to work within computer networks and structure filing systems for storage and recovery of data when searching;


• ability to work accurately and effectively in a time sensitive position;


• ability to work with minimum supervision.


• 4 weeks of annual vacation;
  


• Complete group insurance program upon entry (health and dental components paid by the employer);
  


• Group RRSP with employer contribution to a Deferred Profit‑Sharing Plan (DPSP);
  


• 24‑hour access to a virtual doctor (telemedicine);
  


• Training and development programs;
  


• Employee assistance program;
  


• Active social club and health and wellness committee;
  


• Diverse, innovative, and stimulating environment;
  


• A company built on values of respect; integrity, and a job well done;
  


• Firm recognized as one of Canada's Best Managed Companies.
  

In accordance with applicable pay transparency legislation, EBC Inc. has included the expected salary range for this role, which is $45,000 - $75,000. Compensation within the range is determined based on relevant experience, qualifications, localization, and internal equity. Base salary is one component of EBC’s comprehensive total rewards offering, which may include performance-based incentives, extended health and wellness benefits, retirement savings programs, and career development opportunities.

As part of our commitment to fair and transparent hiring practices, EBC may use artificial intelligence (AI) tools to support the candidate pre‑screening process. These tools are used responsibly and in accordance with applicable privacy laws as well as EBC’s policies. Final decisions always remain the responsibility of our qualified talent acquisition professionals.

EBC welcomes applications from First Nations, Inuit, and Métis candidates and is committed to fostering an inclusive, culturally safe workplace.