Site Administrator - Shipper/Receiver

SEYMOUR PACIFIC DEVELOPMENTS LTD; Saskatoon; On-site; CAD 31,000 - 39,000; Full time

Benefits offered by this job

Extended health coverage

Vision coverage

Dental coverage

Employee Assistance Program

Employee Referral Program

Wellness benefit

RPP eligibility

Employee recognition

Professional development

Job summary

Seymour Pacific Developments Ltd. is seeking a Site Administrator - Shipper/Receiver for our multifamily site in Saskatoon, SK. The role focuses on efficient administration and handling site materials.

Responsibilities include timecard entry, payroll coordination, HR onboarding support, and maintaining site documentation. You’ll work with Head Office to ensure smooth paper flow and effective communications across teams.

Qualifications

• Minimum two years’ experience in an administrator role.
• Exceptional proficiency in MS Office Suite.
• Experience with construction management software or ERP.
• Strong organizational and time-management skills.
• Strong communication and interpersonal skills.
• Ability to lift up to 35 lbs.
• Experience in a fast-paced construction office environment.

Responsibilities

• Provide administrative support for the construction site.
• Enter timecards electronically and coordinate payroll approvals.
• Manage site paperwork flow and purchasing processes.
• Act as first point of contact at the site for employees, inspectors, visitors, etc.
• Coordinate with Head Office on HR, payroll, purchasing and operations.
• Assist with onboarding and HR documentation.
• Prepare and distribute reports (fuel tracking, minutes, inspection and occupancy docs).
• Retrieve and organize purchase orders and packing slips.
• Plan long-lead deliveries per the construction schedule.
• Count materials, note damages, and track occurrences.
• Prepare shipping and receiving documents.

Skills

Administrative experience

MS Office

Time management

Communication

Interpersonal skills

Organization

Lift 35lbs

Tools

ERP software

Construction management software

Job description

Seymour Pacific Developments Ltd. is a national leader in land development and residential construction, and we are seeking a Site Administrator - Shipper/Receiver at our multifamily site in Saskatoon, SK. This position is responsible to ensure efficiency in all administrative functions, as well as to act as Shipper/Receiver for all incoming and outgoing site materials. This is an indoor/outdoor position in all weather.

Your contributions to the team:

• Provide administrative support for the construction site
• Enter timecards electronically and facilitate site approvals with payroll
• Set priorities for carrying out administrative function to maintain smooth operations as well as to meet multiple competing deadlines
• Act as the first point of contact at the construction site for employees, inspectors, visitors etc.
• Working in collaboration with Head Office personnel to maintain paper-flow to/from (i.e. purchasing, payroll, accounts payable, operations team, human resources)
• Assist with all new hire onboarding and ensure documentation is received by HR
• Prepare reports as needed and/or facilitate distribution to relevant internal and external parties (i.e. fuel tracking, meeting minutes, inspection reports, occupancy documents etc.)
• Retrieve/receive and organize rapid purchase orders/packing slips from staff
• With direction, plan and schedule long-lead deliveries according to construction schedule
• Physically count materials and product, noting damages or short shipped items.
• Follow appropriate purchasing procedures and employ tracking measures
• Manage site inventory and waste of materials/products
• Prepare relevant shipping and receiving documents

What you need to be successful:

• Minimum two years’ experience in an administrator role
• Exceptional proficiency in MS Office Suite
• Working experience using construction management software or ERP
• Demonstrated organizational skills and ability to manage time well
• Established good communication skills both oral and written
• Strong interpersonal skills to build and foster partnership with teams
• Demonstrated ability to remain focused on extremely fast-paced construction office environment, with minimal direct supervision
• Building supply product knowledge an asset, however training will be provided
• Ability to lift up to 35lbs

What we offer:

Employees enjoy a wide range of benefits and competitive reward. You will be eligible to receive wages starting from $22.80 to $28.50 per hour, this will be determined by your skill set, education and experience. You will also be eligible to participate in the Company’s benefits program covering:

• Employer paid extended health, vision, and dental coverage (including family)
• Employee and Family Assistance Program
• Employee Referral Program
• Yearly health and wellness benefit
• RPP eligibility after 1 year
• Employee recognition program
• In-house professional development opportunities

Why Seymour Pacific?

Seymour Pacific Developments is an industry leader in building multi-family homes with unparalleled speed and efficiency. We develop and build over 1000 units a year by leveraging effective teamwork and industry expertise. We offer excellent wages and benefits, as well as a variety of training for employees who are motivated to succeed and want to expand their horizons.

Seymour Pacific Developments practices equal opportunity hiring and onboarding processes to ensure equal access and participation for everyone. We understand that we have a responsibility for ensuring a safe, dignified, and welcoming environment and we are committed to creating an inclusive environment for all employees irrespective of race, colour, religion, sexual orientation, gender identity, or any other status protected by law. We believe in integrating people with disabilities into our workforce by removing barriers and meeting accessibility needs.