Site Administrator - 12 Month Contract (leave coverage)

BEST; Vancouver; On-site; CAD 46,000 - 47,000; Full time

Benefits offered by this job

Benefits package

Company culture & team events

Employee recognition programs

Training and upskilling opportunities

Job summary

BEST - For a Cleaner World is seeking a Site Administrator in Vancouver, BC. You will provide administrative support to managers and help facilitate site operations, including scheduling, payroll preparation, billing for service orders, and using our timekeeping systems to audit submissions.

The role emphasizes accurate data handling, organization, and clear communication with clients and teams. Applicants should have 1–2 years of related experience, a post-secondary diploma in administration is

Qualifications

• 1–2 years of job-related experience.
• Post-secondary diploma in Administration would be an asset.
• Strong written and verbal communication skills.
• Good interpersonal skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Ability to use independent judgment and prioritize workload.
• Maintain productivity and accuracy with interruptions.
• Maintain confidentiality and attention to detail.

Responsibilities

• Organize team work schedules and audit time sheets; prepare payroll spreadsheets.
• Complete new hire paperwork and coordinate training.
• Receive work orders and prepare monthly billing for these orders.
• Answer inbound calls and assist clients as required.
• Order supplies and maintain inventory.
• Perform clerical tasks (filing, scanning, photocopying).
• Other duties as required.

Skills

Communication skills

Interpersonal skills

Independent judgment

Time management

Attention to detail

Confidentiality

Verbal and written communication

Education

Post-secondary diploma in Administration

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

ABOUT US

BEST - For a Cleaner World is a leader in providing premier services in both custodial and maintenance services, to a prestigious and loyal client base. Our Purpose is to create a positive impact on people’s lives. Recently recognized by the Deloitte Group as one of Canada’s Best Managed Companies – Platinum Standard, and by Waterstone Human Capital as one of Canada’s 10 Most Admired Corporate Cultures, we pride ourselves on distinction.

When you join the BEST team, you’ll enjoy:

• Competitive wages and benefits packages
• An excellent company culture, with access to educational grants and regular team events and celebrations
• Employee recognition and appreciation programs
• Opportunities for career advancement, on-the-job training, and upskilling within a quickly growing company

Location: Vancouver, BC

Shift Type: Full-time

Shift Days: Thursday-Monday

Shift Hours: 9:00 AM to 5:00 PM

Salary Range: $46,000 - $47,000 annually

JOB OVERVIEW

The Site Administrator will be responsible for providing administrative assistance to managers and help facilitate site operations. You will also be responsible for inventory, billing and scheduling.

DUTIES AND RESPONSIBILITIES

• Organize team work schedules, receive and audit team time sheet and prepare payroll spreadsheets
• Complete new hire paperwork, schedule and facilitate training, cross-training, etc
• Receive and facilitate work orders, prepare monthly billing for these work orders
• Answer inbound telephone and radio calls and provide assistance to all clients as required
• Order supplies and maintain inventory
• Complete a variety of clerical functions (e.g. filing, scanning, photocopying)
• Other duties as required

SKILLS AND REQUIREMENTS

• A minimum of 1-2 years of job-related experience
• Post secondary diploma in Administration would be an asset
• Good communication skills (both written and verbal
• Good interpersonal skills
• Knowledge of Microsoft Office (word, excel, outlook)
• Ability to use independent judgment, according to general routines
• Ability to prioritize workload to complete daily/monthly activities and meet deadlines
• Maintaining a high level of productivity and accuracy while completing tasks with frequent interruptions
• Maintaining confidentiality and attention to detail

BEST is committed to creating a diverse, equitable, and inclusive workplace. We support the hiring of visible minorities, women, members of the LGBTQ2S+ community, and veterans. We are an equal opportunity employer with the interests of fairness and equality. We will take the necessary measures to ensure that all applicants have equal access to Best Service Pros job opportunities.