Site Administrator

DEL PROPERTY MANAGEMENT; Toronto; On-site; CAD 42,000 - 60,000; Full time

Job summary

Del Property Management is seeking a Site Administrator to serve as the primary on-site representative for assigned condominium properties, delivering comprehensive administrative support and resident services to ensure smooth daily operations and high customer service levels.

You will handle communications with residents, board members and vendors, manage mail, filing, notices, and assist with meetings and records while upholding standards of excellence across GTA projects.

Qualifications

• Experience in on-site condominium administration and records management.
• Ability to liaise with residents, board members, and service providers.
• Knowledge of legal forms for condominium management is preferred.

Responsibilities

• Liaising with residents, contractors, and vendors in person, by phone and by email
• Organizing, sorting, and distributing incoming and outgoing mail/couriers
• Filing and maintenance of condominium corporation records
• Ordering and maintaining office supplies
• Preparation of notices and correspondence, and posting accordingly under the Condominium Manager's supervision
• Processing common element assessment fees, including facilitating the collection and recording of payments
• Compiling arrears information and sending corresponding notifications under the Condominium Manager's supervision
• Processing payables, including preparing purchase orders and cheque requisitions, and ensuring all cheques are reviewed by the Condominium Manager/Assistant Manager prior to disbursement
• Sending out signed cheques to the vendor directly or to Head Office Accounting, as applicable
• Reconciling invoices with purchase orders, coding according to account codes, and preparing for the Condominium Manager's signature
• Overseeing bookings of various facilities as applicable (i.e. elevator, party room, guest suites, etc.)
• Resident file administration and maintenance of the resident's registry
• Processing and maintenance of other registries as applicable (i.e. enterphone system, key and access fob issuance, bike storage, storage lockers, etc.)
• Preparation of legal forms (i.e. status certificates, lien notices, etc.) under the Condominium Manager's supervision
• Set up and tear down for meetings (i.e. Board meetings, Annual General Meetings, Residents' Meetings, etc.)
• Attending meetings to register attendees as required

Job description

Job Description

Posted Thursday, August 13, 2026 at 4:00 AM

Join Del Property Management: Building Communities, Growing Careers

Build Your Future with Us

Our strength, innovation and growth are the result of talented individuals who come together as a team to build sustainable and award-winning homes and communities. Through passion and dedication, our employees work collectively to develop some of the largest and most complex projects within the Greater Toronto Area.

We recognize our employees are the key to our success, and we invest in creating a meaningful employee experience and culture that promotes:

• A diverse and robust suite of benefits and perks
• Social and sustainable impact within our company and the communities we build, and much more.

As a Del Property Management employee, you contribute to our purpose and standard of excellence while building homes for people today and the generations of tomorrow.

Please note that this posting is for opportunities across multiple locations within the Greater Toronto Area.

The Blueprint

The Site Administrator serves as the primary on-site representative for assigned condominium properties, providing comprehensive administrative support and resident services. This role acts as the first point of contact for residents, board members, and service providers while ensuring smooth daily operations and maintaining high standards of customer service.

A Glimpse into Your Daily Activities

Administration & Communication (30%)

• Liaising with residents, contractors, and vendors in person, by phone and by email
• Organizing, sorting, and distributing incoming and outgoing mail/couriers
• Filing and maintenance of condominium corporation records
• Ordering and maintaining office supplies
• Preparation of notices and correspondence, and posting accordingly under the Condominium Manager's supervision
• Processing common element assessment fees, including facilitating the collection and recording of payments
• Compiling arrears information and sending corresponding notifications under the Condominium Manager's supervision
• Processing payables, including preparing purchase orders and cheque requisitions, and ensuring all cheques are reviewed by the Condominium Manager/Assistant Manager prior to disbursement
• Sending out signed cheques to the vendor directly or to Head Office Accounting, as applicable
• Reconciling invoices with purchase orders, coding according to account codes, and preparing for the Condominium Manager's signature

Resident Services & Records Management (20%)

• Overseeing bookings of various facilities as applicable (i.e. elevator, party room, guest suites, etc.)
• Resident file administration and maintenance of the resident's registry
• Processing and maintenance of other registries as applicable (i.e. enterphone system, key and access fob issuance, bike storage, storage lockers, etc.)

Legal & Compliance (15%)

• Preparation of legal forms (i.e. status certificates, lien notices, etc.) under the Condominium Manager's supervision

Meeting Support (10%)

• Set up and tear down for meetings (i.e. Board meetings, Annual General Meetings, Residents' Meetings, etc.)
• Attending meetings to register attendees as required

Who We Are

Del Property Management (DPM) is a trusted leader in residential condominium property management with over 56 years of experience. We manage over 87,000 condominium homes across 300 communities in the Greater Toronto Area (GTA). Recognized as the #3 condominium manager in Canada by the REMI Network, we pride ourselves on our commitment to excellence and integrity in all aspects of our business.

Supporting Inclusion & Belonging

Tridel Group of Companies is committed to having a workforce that reflects the communities where we build, where everyone feels they belong, is physically and psychologically safe, and can reach their full potential. We embrace diversity while reinforcing equity and inclusion and are committed to building a team with a range of experiences and skills. As an equal opportunity employer, we encourage all qualified individuals to apply, including those who self-identify as Indigenous in Canada (First Nations, Métis, Inuit), are from racialized communities, and persons with disabilities. We remain committed to a barrier-free recruitment and selection process and will provide accommodation upon request. If you require accommodation at any stage of the recruitment process, please email your request to [e-mail] . All information received will be handled in strict confidence.

As part of Tridel Group of Companies’ recruitment and selection process, we utilize Artificial Intelligence (AI) for candidate screening.