Site Administrator

Primoris Services Corporation; Calgary; On-site; CAD 38,000 - 48,000; Full time

Job summary

Primoris Services Corporation is seeking an on-site Administrative Assistant in Calgary to support project teams with timekeeping, document control, travel logistics, and general office duties. Your role will involve coordinating accommodations, submitting client documentation, and maintaining project records to ensure smooth operations.

The ideal candidate brings 1–3 years of site admin experience, strong communication, and proficiency in MS Office; DTC experience is a plus.

Qualifications

• 1–3 years site administrative experience.
• Excellent verbal and written communication skills.
• Proficient with MS Office (Word, Excel, Outlook, PowerPoint).
• DTC experience preferred.

Responsibilities

• Key daily timesheets into DTC (Digital Time Capture) system.
• Submit LEMs to Client for approval (if required).
• Troubleshoot and resolve time entry discrepancies.
• Book and coordinate employee camp accommodations and travel (flights, ground transportation, charters), in accordance with Company policy.
• Provide support in preparation and maintenance of project documents and reporting.
• Submit requests for equipment, materials, etc. as required.
• Manage field project files and databases.
• Assist in completing progress reports.
• Manage incoming and outgoing mail.
• Perform general administrative duties such as filing, scanning, photocopying, creating memos, etc.
• Various other duties as requested by management

Skills

Site administration experience

Excellent communication

MS Office proficiency

DTC experience preferred

Work under pressure

Strong organizational skills

Tools

MS Office

DTC system

Job description

Job Overview:

JOB DUTIES

• Key daily timesheets into DTC (Digital Time Capture) system
• Submit LEMs to Client for approval (if required)
• Troubleshoot and resolve time entry discrepancies
• Book and coordinate employee camp accommodations and travel (flights, ground transportation, charters), in accordance with Company policy
• Provide support in preparation and maintenance of project documents and reporting
• Submit requests for equipment, materials, etc. as required
• Manage field project files and databases
• Assist in completing progress reports
• Manage incoming and outgoing mail
• Perform general administrative duties such as filing, scanning, photocopying, creating memos, etc.
• Various other duties as requested by management

QUALIFICATIONS/SKILLS

• 1 - 3 years’ site administrative experience
• Excellent verbal and written communication skills
• Skilled in the use of MS Office (Word, Excel, Outlook, PowerPoint)
• DTC experience preferred
• Must be able to work under pressure, to multi-task, and meet deadlines
• Possess strong organizational skills

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