Site Administrator

Morson Human Resources Limited; Thorold; On-site; CAD 70,000 - 125,000; Full time

Job summary

Morson Human Resources Limited in Thorold, ON, seeks a Construction Site Administrative Assistant to oversee all administrative duties for a new Battery Storage project. This contract role runs 14 months, with 40-60 hours weekly, starting September/October 2026.

You will coordinate RFI/submittal drawings in Procore, manage project documentation, support site safety and compliance, handle invoicing, office setup, and data entry into CPR and SAP.

Qualifications

• High school diploma required.
• 10+ years of office experience.
• Proficient in Microsoft Word and Excel.
• Experience with SAP, DocuSign, Procore and Concur preferred.
• Strong organizational, communication, and presentation skills.
• Ability to learn new software quickly.
• LAN and hardware troubleshooting experience preferred.

Responsibilities

• Coordinate RFI and submittal drawings using Procore.
• Manage project documentation and turnover for multiple contracts.
• Interface with ProjectWise data retention system.
• Set up office space and maintain supplies.
• Ensure site meets OSHA requirements and safety standards.
• Take POD notes and distribute to stakeholders.
• Enter data in CPR system and track site safety data.
• Process invoices and manage shipping/receiving of equipment in SAP.
• Maintain employee files and support on-site staff as needed.

Skills

Organizational skills

Communication skills

Problem solving

Learning new software

MS Office proficiency

Education

High school diploma

Tools

SAP

DocuSign

Procore

Concur

Job description

Role: Construction Site Administrative Assistant
Location: Thorold, ON (St. Johns area)
Hours: 40-60 per week
Start Date: September/October 2026
Contract Duration: 14 months
Rate: Up to $60/INC

Summary:

The Construction Administrative Assistant is responsible for overseeing all administrative duties for a new Battery Storage project.

Main accountabilities:

• Coordinate RFI and submittal drawings process utilizing Procore (construction management platform)
• Manage construction project documentation and turnover process for multiple major construction contracts
• Interface with ProjectWise project data retention system
• Manage the setup of office space and stock supplies
• Ensure site meets company standards and OSHA requirements
• Take plan of the day (POD) and meeting notes and distribute accordingly
• Collect and enter data in Construction Progress Reporting (CPR) System
• Track and record site safety & spills data and enter into Appian System
• Order office supplies
• Assist with complying with safety, federal, and site-specific regulations and agreements
• Ensure accuracy of data on documents and certificates
• Process completion certificates utilizing DocuSign software
• Upload documents and certificates to applicable databases and information storage vaults
• Participate in weekly safety meetings
• Manage electronic and paper copies of agreements, permits, handbooks, procedures, and project-related documentation
• Assist landowners with complaints and concerns
• Process invoices
• Manage shipping and receiving of Owner Supplied Equipment (OSE) for site and receive material in SAP
• Assist in training updates
• Maintain employee files and time off requests
• Interface with and support on-site staff as needed
• Provide site support for finance team
• Additional duties as required

Required Skills & Experience:

• High school diploma
• 10+ years of office experience
• Proficient knowledge of Microsoft Office software (Word & Excel)
• SAP, DocuSign, Procore and Concur experience is desirable
• Excellent organizational skills including the ability to organize and maintain a fluid administrative process
• Problem-solving ability in a fast paced office environment
• Excellent written and verbal communication and presentation skills
• Proven ability to learn new software programs
• Experience with LAN and computer hardware troubleshooting and repair preferred