Showings Coordinator Assistant – Property Management- Langford

Property Management Group; Sooke; On-site; CAD 38,000 - 48,000; Full time

Job summary

Pemberton Holmes Property Management in Langford, BC is seeking a meticulous Showings Coordinator Assistant to support our Showing/Brand Manager. The role entails managing rental listings, coordinating showings, and maintaining property records while delivering professional client interactions.

Ideal candidates are organized, reliable, and comfortable with social media inquiries. A driver’s licence is required for on-site showings. This is a permanent full-time position in the Langford area.

Qualifications

• Real estate or administrative experience is an asset.
• A valid driver’s licence and clean driving record are required for conducting property showings.
• Permanent employment/Full time
• Early morning, Evening, Flexible hours, Morning, Night, On call, Day, Weekend, Overtime available

Responsibilities

• Managing rental listings, online advertisements, property photos, and marketing information.
• Coordinating and hosting rental showings with tenants, owners, prospective renters, and showing staff.
• Assisting with property photography and virtual tours as needed.
• Responding to rental inquiries via email, phone, and social media (including Facebook).
• Organizing property keys and tracking check-ins and check-outs for showing agents.
• Maintaining accurate property files, listing photos, and records.
• Tracking showings and helping prepare weekly reports.

Job description

Showings Coordinator Assistant – Property Management- Langford

Pemberton Holmes Property Management | Langford, BC

Are you organized, motivated, and someone who likes keeping things running smoothly? We’re looking for a Showing Coordinator Assistant to join our property management team and work alongside our Showing/Brand Manager to help coordinate rental showings, manage listings, and keep operations organized.

This is a great opportunity for someone who enjoys a busy, varied role, likes working with people, and takes initiative. You don’t need years of real estate experience, but you do need to be reliable, detail-oriented, and excellent at staying on top of tasks.

What You’ll Be Doing

Managing rental listings, online advertisements, property photos, and marketing information.

Coordinating and hosting rental showings with tenants, owners, prospective renters, and showing staff (preferably living in or near the Langford area).

Assisting with property photography and virtual tours as needed.

Responding to rental inquiries via email, phone, and social media (including Facebook).

Organizing property keys and tracking check-ins and check-outs for showing agents.

Maintaining accurate property files, listing photos, and records.

Tracking showings and helping prepare weekly reports.

Working closely with the Showing Manager and Property Managers, providing extra support to the team as required.

What We’re Looking For

Highly organized with strong attention to detail.

Self-motivated and able to take initiative without constant direction.

Reliable, responsible, and diligent with follow-through.

Friendly, professional, and confident communicating with clients and prospective tenants.

Tech-savvy and comfortable using computers, email, and social media platforms.

Able to manage changing priorities and multitask effectively in a fast-paced environment.

Eager to learn and ready to jump in wherever needed.

Requirements:

Real estate or administrative experience is an asset, but finding the right person with a great attitude and strong organizational skills is our top priority.

A valid driver’s licence and clean driving record are required for conducting property showings.

• Terms of employment: Permanent employment/Full time
• Early morning, Evening, Flexible hours, Morning, Night, On call, Day, Weekend, Overtime available
• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

On the road

Work locations may vary. Frequent or constant travel is required from the employee.

• All weather conditions

Responsibilities

Tasks

• Sweep, mop, scrub and wax hallways, floors and stairs
• Operate industrial vacuum cleaners to remove scraps, dirt, heavy debris and other refuse
• Empty trash cans and other waste containers
• Wash windows, interior walls and ceilings
• Make adjustments and minor repairs to heating, cooling, ventilation, plumbing and electrical systems, and contact tradespersons for major repairs
• Perform minor repairs on appliances
• Perform safety and security checks
• Supervise other workers
• Move heavy furniture, equipment and supplies
• Perform other routine maintenance jobs such as painting and drywall repair
• Water and tend to plants, lawns and/or gardens
• Clean and disinfect bathrooms and fixtures
• Work with minimal supervision
• Clean snow and ice from walkways and parking areas

Credentials

Certificates, licences, memberships, and courses

• Workplace Hazardous Materials Information System (WHMIS) Certificate
• First Aid Certificate

Experience and specialization

Equipment

• Carpet cleaning machine
• Polishing machines
• Power tools
• Security system
• Snowblower

Additional information

Work conditions and physical capabilities