Shop coordinator

Airways Truck Rentals, Leasing, Sales; Nisku; On-site; CAD 45,000 - 60,000; Full time

Job summary

Airways Truck Rentals, Leasing, Sales in Nisku, AB is seeking a Shop Coordinator to join our on-site team. You will coordinate shop workflows between mechanics, drivers, and the front office, ensuring maintenance, inspections, and repairs are scheduled and tracked efficiently.

Responsibilities include maintaining work-order records, parts usage, and service histories, monitoring tool and parts inventories, and organizing vehicle staging.

Qualifications

• Experience in shop coordination, fleet operations, or a similar role in transportation, automotive, or trucking environments.
• Strong organizational and time management skills to manage schedules, work orders, and inventory efficiently.
• Solid communication and interpersonal skills for coordinating with technicians, drivers, customers, and management.
• Basic mechanical or vehicle maintenance understanding to support planning of inspections and repairs.
• Proficiency with computer systems and software for data entry, record keeping, and scheduling (e.g., MS Office, fleet or shop management systems).
• Ability to work on-site in a fast-paced shop setting, including occasional outdoor work around vehicles and equipment.
• Commitment to workplace safety, adherence to company policies, and attention to detail in documentation and processes.
• High school diploma or equivalent; post-secondary education or technical training in automotive, logistics, or a related field is an asset.
• Previous experience in truck rentals, leasing, or fleet sales is considered an advantage.

Responsibilities

• Coordinate workflow between mechanics, drivers, and front office to schedule maintenance, inspections, and repairs.
• Maintain records of work orders, parts usage, and service histories.
• Monitor inventory levels for tools, equipment, and supplies.
• Organize vehicle staging and movement and communicate readiness to customers and internal teams.
• Support safety and compliance procedures and prioritize tasks in a fast-paced shop environment.
• Assist with basic administrative duties as needed.

Skills

Shop coordination

Organization & time management

Communication

Basic mechanical knowledge

MS Office / scheduling software

On-site execution

Education

High school diploma or equivalent

Post-secondary in automotive/logistics (asset)

Tools

Fleet management software

Vehicle maintenance scheduling systems

Job description

Company Description Airways Truck Rentals, Leasing, Sales has been serving customers since 1963, evolving from a small rental operation at the Edmonton Municipal Airport into a trusted transportation partner in Western Canada. The company specializes in trucks, vans, and a wide range of vehicles equipped with personalized safety features tailored to client needs. With nearly fifty years of industry experience, Airways offers an extensive fleet, reliable service, and a strong focus on customer satisfaction. Team members join a business that values growth, hands-on service, and long-term relationships with its customers.

Role Description The Shop Coordinator is a full-time, on-site role based in Nisku, AB, responsible for supporting daily operations within the vehicle shop and yard. This position coordinates workflow between mechanics, drivers, and the front office, ensuring that vehicles are scheduled for maintenance, inspections, and repairs in a timely manner. The Shop Coordinator maintains records of work orders, parts usage, and service histories, while monitoring inventory levels for tools, equipment, and supplies. The role includes organizing vehicle staging and movement, communicating with customers and internal stakeholders on vehicle readiness, and supporting safety and compliance procedures. The Shop Coordinator also assists with prioritizing tasks, handling basic administrative duties, and contributing to a safe, efficient, and well-organized work environment.

Qualifications

• Experience in shop coordination, fleet operations, or a similar role in transportation, automotive, or trucking environments.
• Strong organizational and time management skills to manage schedules, work orders, and inventory efficiently.
• Solid communication and interpersonal skills for coordinating with technicians, drivers, customers, and management.
• Basic mechanical or vehicle maintenance understanding to support planning of inspections and repairs.
• Proficiency with computer systems and software for data entry, record keeping, and scheduling (e.g., MS Office, fleet or shop management systems).
• Ability to work on-site in a fast-paced shop setting, including occasional outdoor work around vehicles and equipment.
• Commitment to workplace safety, adherence to company policies, and attention to detail in documentation and processes.
• High school diploma or equivalent; post-secondary education or technical training in automotive, logistics, or a related field is an asset.
• Previous experience in truck rentals, leasing, or fleet sales is considered an advantage.