Shop Coordinator

PNR RailWorks; Guelph; On-site; CAD 50,000 - 55,000; Full time

Benefits offered by this job

Health & Dental Benefits

Employer RRSP match

Company events

Employee Assistance Program

Competitive Time Off Policy

Job summary

PNR RailWorks is seeking a Shop Coordinator to support the equipment group and ensure smooth shop administration. The role covers documentation, record-keeping, tracking, auditing, quality control, safety, and general admin tasks.

Responsibilities include managing invoices, maintaining files, budgeting updates, and coordinating parts delivery. Strong MS Office skills, organizational ability, and team orientation are essential for success in this role.

Qualifications

• Completion of a post-secondary program in business administration or related field.
• CVOR experience an asset.
• Vehicle insurance/registration experience an asset.
• Ability to use Microsoft Office and other computer programs.
• Strong interpersonal and communication skills.

Responsibilities

• Manage shop information and documentation; maintain equipment files and run invoices and bills of lading.
• Track maintenance costs and prepare weekly budget updates.
• Review compliance, auditing, and regulatory documents.
• Monitor equipment utilization GPS and Fuel Card reporting.
• Coordinate delivery of supplies, parts, and inventory; follow up on discrepancies.
• Research cost-efficient solutions for products and suppliers.
• Enter hours, GPS fuel card admin, and onboard vehicles and rentals.
• Perform other related administrative duties as assigned.

Skills

Analytical skills

Organizational skills

Communication skills

Multi-tasking

Teamwork

Problem solving

Education

Post-secondary program in business administration

Tools

Microsoft Office

Job description

Reporting to the Eastern Equipment Manager, the Shop Coordinator provides support and assistance to the equipment group and ensures the smooth management and administration of the shop. Responsibilities are varied but include documentation and information management, record keeping, assisting with tracking, auditing, ensuring quality control and safety, and general administrative tasks.

Job ID: 19802

Benefits Offering

• Company events
• Health & Dental Benefits
• Employee Assistance Program
• Employer RRSP match
• Competitive Time Off Policy

Compensation

• Salary Range: $50,000 – $55,000

Position Summary

Reporting to the Eastern Equipment Manager, the Shop Coordinator provides support and assistance to the equipment group and ensures the smooth management and administration of the shop. Responsibilities are varied but include documentation and information management, record keeping, assisting with tracking, auditing, ensuring quality control and safety, and general administrative tasks.

Primary/Essential Responsibilities and Duties

• Performs duties related to shop administration including management of shop related information and documentation, maintenance of equipment files, processing of invoices and bills of lading, tracking and reporting of maintenance and repair costs.
• Review of compliance, auditing, tracking and preparation of government and regulatory documents.
• Assist in tracking and reporting on equipment utilization GPS and Fuel Card
• Process purchase order requests, track work and purchase orders and provide weekly updates on budgets. Coordinate delivery of supplies, parts and inventory, following up on discrepancies or variances
• Research cost efficient solutions for products and suppliers.
• Performs other related administrative or project based duties as assigned.
• Enter hours, GPS fuel card admin as well as onboard vehicles and rentals
• Other duties as required

Required Skills and Qualifications

• Completion of a post-secondary program in business administration or related field of study
• Personal interest or background in mechanics is an asset
• CVOR experience an asset
• Vehicle insurance/ registration experience an asset
• Ability to use Microsoft Office products and other various computer programs
• Exceptional analytical, planning, problem solving and organizational skills
• Ability to multi-task, prioritize and work to deadlines
• Demonstrated ability to build relationships and work effectively in a team
• Ability to lead self, show initiative and commitment to task
• Strong interpersonal and communication (written and verbal) skills.

Physical Requirements and Working Conditions

• Works in an office environment
• Frequently sits for long periods of time
• Frequently speaks, reads, writes, and uses a computer keyboard
• May require occasional standing, walking, lifting, stooping, or bending

Company Overview

This job description is not intended to represent a complete, comprehensive list of all duties and responsibilities that may be required in this position. There may be unplanned activities and other duties as assigned.

RailWorks is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment with Railworks without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristics protected by law.

RailWorks is North America’s leading track and transit system experts for over 100 years and with 45 offices across the U.S. and Canada. We take on challenging projects every day and our success rely on a collaborative and open-minded work environment that encourages teamwork, positivity, and ingenuity. We are committed to creating a culture of trust, respect, and acceptance. RailWorks also offers opportunities to grow your career, develop your skills and pursue success.

All qualified applicants will receive consideration for employment with PNR RailWorks without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other characteristics protected by law.

PNR RailWorks is committed to fostering an equitable, accessible, and inclusive workplace. As such, PNR RailWorks will ensure reasonable accommodations for candidates with disabilities throughout the hiring process, including the interview. If selected for an interview, requests for accommodation can be confidentially made to a member of the recruitment team who will arrange in advance for reasonable and appropriate accommodation for fair and equitable assessment throughout the process.