Fleet Operations Coordinator

Airways Truck Rentals, Leasing, Sales; Nisku; On-site; CAD 45,000 - 60,000; Full time

Job summary

Airways Truck Rentals, Leasing, Sales in Nisku, AB is seeking a Shop Coordinator to join our on-site team. You will coordinate shop workflows between mechanics, drivers, and the front office, ensuring maintenance, inspections, and repairs are scheduled and tracked efficiently.

Responsibilities include maintaining work-order records, parts usage, and service histories, monitoring tool and parts inventories, and organizing vehicle staging.

Qualifications

• Experience in shop coordination, fleet operations, or a similar role in transportation, automotive, or trucking environments.
• Strong organizational and time management skills to manage schedules, work orders, and inventory efficiently.
• Solid communication and interpersonal skills for coordinating with technicians, drivers, customers, and management.
• Basic mechanical or vehicle maintenance understanding to support planning of inspections and repairs.
• Proficiency with computer systems and software for data entry, record keeping, and scheduling (e.g., MS Office, fleet or shop management systems).
• Ability to work on-site in a fast-paced shop setting, including occasional outdoor work around vehicles and equipment.
• Commitment to workplace safety, adherence to company policies, and attention to detail in documentation and processes.
• High school diploma or equivalent; post-secondary education or technical training in automotive, logistics, or a related field is an asset.
• Previous experience in truck rentals, leasing, or fleet sales is considered an advantage.

Responsibilities

• Coordinate workflow between mechanics, drivers, and front office to schedule maintenance, inspections, and repairs.
• Maintain records of work orders, parts usage, and service histories.
• Monitor inventory levels for tools, equipment, and supplies.
• Organize vehicle staging and movement and communicate readiness to customers and internal teams.
• Support safety and compliance procedures and prioritize tasks in a fast-paced shop environment.
• Assist with basic administrative duties as needed.

Skills

Shop coordination

Organization & time management

Communication

Basic mechanical knowledge

MS Office / scheduling software

On-site execution

Education

High school diploma or equivalent

Post-secondary in automotive/logistics (asset)

Tools

Fleet management software

Vehicle maintenance scheduling systems

Job description

Airways Truck Rentals, Leasing, Sales in Nisku, AB is seeking a Shop Coordinator to join our on-site team. You will coordinate shop workflows between mechanics, drivers, and the front office, ensuring maintenance, inspections, and repairs are scheduled and tracked efficiently.

Responsibilities include maintaining work-order records, parts usage, and service histories, monitoring tool and parts inventories, and organizing vehicle staging.