Shipping/Receiving Administrator (6 months Contract)

Sobeys; Winnipeg; On-site; CAD 38,000 - 52,000; Full time

Job summary

Sobeys is seeking an Administrator Shipping/Receiving Clerk to provide administrative support to Team Leaders and assist the Operations Team at the Retail Support Centre. You will help ensure accurate, efficient processing of orders, loading documentation, and responsive customer service in a fast-paced environment.

The role requires afternoon/weekend availability, with shifts typically from 2:00 p.m. to 4:00 p.m., and flexibility to meet operational needs.

Qualifications

• Minimum 1–2 years of experience in a similar warehouse role or shipping/receiving.
• Proficient in Microsoft Office applications.
• Strong oral and written communication skills.
• Ability to work under pressure and meet strict deadlines.
• Forklift certification or previous forklift experience.

Responsibilities

• Complete and release all scheduled orders from the EXE inventory program.
• Prepare trailer maps for loaders and validate the loading process.
• Prepare and amalgamate load sheets.
• Create Bills of Lading electronically or manually.
• Respond to customer service inquiries promptly.
• Distribute incoming mail to appropriate customers.
• Collaborate with Dispatch and Logistics to ensure on-time deliveries.
• Answer and direct phone calls.
• Direct drivers entering the building.
• Pull purchase orders and sort by vendor and appointment.
• Match and compare packing slips and bills of lading to POs.
• Generate receiving labels for designated POs.
• Verify and adjust purchase orders in EXE.
• Close purchase orders after verification.
• Add, change and delete purchase orders from appointments.
• Maintain positive relationships with drivers and staff.
• Keep a clean and safe work environment.
• Identify opportunities for continuous improvement with the team.
• Perform all other duties as assigned.

Skills

Communication

Time management

Motivation

Under pressure

Forklift certification

Tools

Microsoft Office Suite

Workforce Management Systems

Job description

Ready to Make an Impact?

The Administrator Shipping/Receiving Clerk provides administrative assistance and direct support to the Team Leaders. The clerk also provides indirect support to the Operations Team at the Retail Support Centrethrough commitment to accuracy, efficiency and exceptional customer service. Actively contributes toa positive and productive working environment.

Shift: 40 hours per week. Open availability is required, with start times typically between 2:00 p.m. and 4:00 p.m. This position primarily supports afternoon and weekend operations and requires flexibility based on operational needs.

Here’s where you’ll be focusing:

• Complete and release all scheduled orders out of EXE inventory program for selection
• Prepare trailer maps for loaders and validate loading process.
• Prepare and amalgamate load sheets
• Create Bills of Lading electronically or manually
• Respond to all Customer Service enquiries on a timely manner
• Distribute incoming mail to appropriate customers within their delivery guidelines.
• Work closely with Dispatch Team and Logistics to ensure that all delivery documentation is available for execution of on-time deliveries
• Answer and direct phone calls
• Direct all drivers coming into the building
• Pull purchase orders and sort by vendor and appointment
• Match and compare packing slips and bill of ladings to purchase orders
• Run receiving labels for purchase orders designated for receiving
• Verify and adjust purchase orders in EXE
• Close purchase orders once verification has been completed
• Add, change, and delete purchase orders from existing appointments
• Maintain positive relationships with drivers and staff
• Maintain a clean and safe work environment as per company requirements
• Work within team to identify opportunities for continuous improvement
• Perform all other duties as assigned

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What you have to offer:

• Proficient use of Microsoft Office Suite
• Strong communication skills (both oral and written)
• Ability to motivate others
• Excellent time management skills
• Ability to work under pressure and meet strict deadlines
• Forklift certification or experience
• Experience with Workforce Management Systems
• A minimum of 1 to 2 years’ experience in a similar role or in warehouse roles with increasing responsibility