Service Office Administrator

March of Dimes; Canada; Hybrid; CAD 38,000 - 51,000; Full time

Benefits offered by this job

Remote work

Job summary

March of Dimes Canada is seeking a Full Time Service Office Administrator for our Community Support Services team. This remote role offers Monday–Friday, 8:30am–4pm, with a starting wage of $24.26 per hour for 35 hours per week.

You will provide administrative support, handle data entry, payroll and finance reports, invoices and purchasing, and coordinate training and meetings. A minimum Grade 12 and 3 years of admin experience are required; MS Office proficiency is essential.

Qualifications

• Minimum Grade 12; Business/Accounting college diploma preferred.
• 3 years related administrative experience.
• Advanced experience in Microsoft Office: Word, Excel, PowerPoint.
• Ability to learn a case management system and maintain confidentiality.
• Strong organization, data entry and multi-tasking skills.

Responsibilities

• Provide administrative support to Social Enterprise-Community Support Services programs and management teams.
• Prepare, submit and file confidential documents and track vacation/sick time records.
• Enter data and prepare payroll and finance reports for program managers.
• Prepare invoices and purchase orders; maintain program manuals.
• Organize meetings, trainings and take minutes; support data collection systems.

Job description

At March of Dimes Canada, our collective work matters. As a leading national charity backed by a history of more than 70 years of impact, we're dedicated to being Canada’s leading service provider, resource, and advocate, empowering people with disabilities to live and thrive in communities nationwide. Our Community Support Services (CSS) team provides essential services that enable our clients to thrive. Whether their disability is physical, the result of brain injury, or aging, our more than 2,000 team members assist clients in their homes and across communities, to live as independently as possible.

This Opportunity

We are currently looking to fill a Full Time Service Office Administrator within our Community Support Services Team. This will be a remote position.

Schedule: Monday - Friday 8:30am - 4pm

Starting wage: $24.26 per hour
Hours: 35 hours per week

Duties / Functions:

• Provide administrative support to the Social Enterprise-Community Support Services programs and management teams.
• Assist with the preparation, submission and filing of confidential documents and internal recording systems for employee vacation and sick time records
• Enter data, and prepare payroll and finance reports for program managers
• Prepare invoices and purchase orders
• Update and maintain program manuals and other organizational manuals as appropriate
• Organize and prepare for meetings/presentations/training, including attending and taking/preparing minutes as required
• Maintain and assist with continuous improvement of data collection systems to support the programs
• Coordination of training and travel arrangements
• Assist in preparation of documents and reports for internal purposes and funders
• Liase and work with community providers to schedule all staff training.
• Perform general office administrative duties such as file management/archiving, inventory maintenance for office supplies and assist with routine maintenance functions for office equipment
• Assist in coordination and communications between departments
• Performing special project assignments as directed; assisting and providing backup to other administrative staff within the department.
• Minimum Grade 12. Business / Accounting College Diploma preferred
• Minimum 3 years related administrative experience
• Advanced experience in Microsoft Office; Word, Excel, and PowerPoint and the ability to learn a case management system
• Experience establishing and maintaining highly effective working relationships with all levels of staff
• Strong attention to detail, ability to maintain confidentiality while managing highly sensitive material with the utmost professionalism
• Self-motivated, a team player, skilled at multi-tasking and independently managing and prioritizing multiple projects with limited guidance and ambiguity
• Flexibility, ability to operate effectively and with composure under pressure and within time constraints
• Skilled in executive-level verbal and written correspondence
• Proven experience creating and managing complex spreadsheets and templates
• Possess a valid driver’s licence and access to reliable vehicle
• Fluency in French a strong asset

Questions about working at March of Dimes Canada?

Whether starting or advancing your career with us, you'll feel great knowing that you're: Contributing to our important mission:creating real change for people with disabilities.

Joining a leading national charity with a history of impact and a future full of possibility Enjoyingindustry-leading employment incentives and benefits Supported in yourprofessional growth, development, and success Included in ourempathetic and supportive work culture Learn more about why we're a great employer atmarchofdimes.ca/careers. For general inquiries, you can reach us at [e-mail]

We value the health & safety of our employees!

MODC is committed to ensuring a healthy and safe work environment. We encourage all current and prospective employees to receive Covid-19 vaccinations and booster doses as recommended by Public Health. This reflects our dedication to safeguarding the health and wellbeing of our workforce.

Need accommodations? We're here to help!

MODC is committed to a workforce that is reflective of the diverse populations we serve. We welcome applications from qualified individuals from all backgrounds and abilities. In accordance with accessibility and human rights legislation across Canada, MODC will provide accommodations to job applicants with disabilities and other protected needs. If you require accommodation, please notify us and we will work with you to meet your needs. We are committed to a selection process and work environment that is inclusive, equitable, accessible, and barrier-free.

Our Reconciliation, Equity, Accessibility, Diversity, and Inclusion (READI) approach

MODC is dedicated to building and advancing an inclusive and welcoming culture. It's also why we're focused on attracting, retaining, and supporting diverse people. Thanks to our progressive practices, team members of all abilities and backgrounds are encouraged to access the opportunities and supports they need to grow, thrive, and succeed. Our READI approach is rooted in our shared belief that championing equity and empowering ability starts by investing in our team members- and in our shared culture - so that we all feel included, safe, and confident at work every single day.

Job Family Mission Enabling Administrative and Support Services